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Information guide for international students

Residence in the Republic of Slovenia and Ljubljana

Bled
Photo: CMEPIUS archive

 

  • Population: 2 million
  • Area: 20,273 km2
  • Capital: Ljubljana
  • Official language: Slovenian
  • Currency: Euro
  • Political system: Democratic Republic
  • Highest peak: Triglav (2864 m)
  • Coast: Adriatic Sea (47 km of coastline)
  • Nature: the third most forested country in Europe
  • Located in Central Europe, borders Italy, Austria, Croatia and Hungary
  • Home to the oldest grape vine in the world (all vineyards cover 21,600 ha)
  • Over 8,000 currently known karstic caves and pits, including the Škocjan Caves which have been included in the UNESCO list of natural world heritage
  • Home to numerous top athletes (Tina Maze, Goran Dragić, Anže Kopitar), artists, musicians and composers (Slavko Avsenik, the author of the most frequently played instrumental composition in the world “Na Golici”)
  • Member of the European Union since 2004

 

  • The capital of Slovenia
  • Area: 275 km2
  • Population: 283,000
  • Average January temperature: around 0°C
  • Average July temperature: above 20°C
  • The city’s official symbol: dragon – by legend slain by Jason, the famous hero of Greek mythology, on his way across Ljubljansko barje (the Ljubljana Moors)
  • Strategic post in the Roman Era called Emona
  • Architectural image of the city was decisively characterised by the world renowned architect Jože Plečnik
  • Kongresni trg is one of the central squares in Ljubljana and is home to the seat of the University of Ljubljana, the oldest and largest higher education and scientific research institution in Slovenia, founded in 1919

 

Ljubljana is a pleasant city to live in. Although it is not among Europe’s largest cities, it has everything one finds in other capitals: museums and galleries, one of the oldest philharmonic orchestras in the world, other orchestras, many theatres, a university, institutes and libraries.The city’s increasingly vibrant commercial and trading life and the rapid increase in foreign diplomatic representatives are giving it an ever greater cosmopolitan touch. It offers a wide variety of cafes, pubs, bars and restaurants. Relief from the hustle and bustle of life in the capital can be found in the numerous parks and woodland areas, which in some places reach nearly into the city centre.


HOW TO GET THERE

AIR:

Ljubljana Jože Pučnik Airport, 20 km from the centre of Ljubljana, has good connections with other European airports. Airport shuttle buses take passengers to the centre of town.
www.lju-airport.si/en/Main


RAIL:

Ljubljana has good railway links with all large European cities. The railway station is in the centre of Ljubljana. Organisations in your own country may be able to offer discounts to students and others under age 26. Train travel within Slovenia is convenient and inexpensive.
www.slo-zeleznice.si/en


BUS:

The bus is one possible means of reaching Ljubljana, but not a very comfortable one over long distances. Organisations in your own country may be able to offer discounts to students and others under age 26.
www.ap-ljubljana.si/en

 

 

Entry and residence of EU citizens 

Valid personal identity document (passport or personal identity card) is sufficient to enter the Republic of Slovenia.

Entrants may stay in the territory of the Republic of Slovenia for up to 90 days of their entry in the country, however they are obliged to report the temporary address to the Police or relevant administrative unit (for Ljubljana: Tobačna ulica 5, 1000 Ljubljana).

In the event of exceeding 90 days, residence permit is obligatory. This can be obtained from the administrative office within the residential district (in Ljubljana: Administrative Unit Ljubljana, Administrative Internal Affairs Sector, Department for Foreign Citizens (Upravna enota Ljubljana,  Sektor za upravne notranje zadeve, Oddelek za tujce), Tobačna ulica 5, every day during office hours: Mondays, Tuesdays and Thursdays 8 a.m. - 6 p.m., Wednesdays 8 a.m. - 7 p.m., and Fridays 8 a.m. - 2 p.m.

The temporary residence permit will be issued in accordance to the conditions set by the European Union. In order to issue a residence permit to a citizen from a member state for the purpose of study the following conditions have to be met:

  • valid identity card or a valid passport;
  • evidence of admission to study;
  • evidence of appropriate health insurance;
  • evidence of sufficient funds for subsistence. Signed statement suffices as proof of sufficient funds for subsistence;
  • personal photo (35 x 45mm).

Copy of the student's passport or identity card must be certified by a notary or at the registry of the Department for foreign citizens.

According to the stated directive the residence permit is granted for the period of studies or at the most for one year and can be extended in the event that the studies last for over a year.
 

Entry and residence for citizens of non-EU countries

The first temporary residence permit for non-EU citizens may be issued after entry into Slovenia under certain conditions stipulated by law to the following foreigners:

  • researchers, college/university teachers or college/university associates who have concluded a hosting agreement and are lawfully residing in Slovenia on the basis of a valid passport or identity card (where no visa is required), C visa or a valid residence permit issued in another EU member state;
  • international students who are lawfully residing in Slovenia on the basis of a valid passport or identity card (where no visa is required), C visa or a valid residence permit issued for study purposes in another EU member state, or D visa issued for study purposes in another EU member state.

Within the 90 day period or after the expiration of Visa D, they are obliged to apply for a first residence permit at the relevant administrative unit in Slovenia (in Ljubljana: Administrative Unit Ljubljana, Administrative Internal Affairs Sector, Department for Foreign Citizens (Upravna enota Ljubljana,  Sektor za upravne notranje zadeve, Oddelek za tujce), Tobačna ulica 5, every day during office hours: Mondays, Tuesdays and Thursdays 8 a.m. - 6 p.m., Wednesdays 8 a.m. - 7 p.m., and Fridays 8 a.m. - 2 p.m.

The non-EU citizens who have a valid residence permit issued by another state that is party to the Schengen Agreement, may enter the Republic of Slovenia on the basis of this permit and a valid trav­el document and stay there for no longer than three months in a six-month period, which includes the combined duration of their stay in all Schengen States except for the state which issued the visa, starting on the date of the first entry into one of Schengen States or until the expiry of visa validity if this is shorter. Within 90 days period, they are oblidged to apply for first residence permit at the relevant administrative unit in Slo­venia (in Ljubljana: Tobačna ulica 5, 1000 Ljubljana).

For first residence permit application they are required to pos­sess the following:

  • personal photo sized 35 x 45mm showing the real image of the applicant that is made in colour and fit for biometric documents;
  • two fingerprints;
  • evidence of admission to study, education, specialisation or professional training in the relevant educational establishments in the Republic of Slovenia;
  • evidence of appropriate health insurance in the Republic of Slovenia;
  • evidence of ensured funds for subsistence (sufficient proof of the fulfilment of the requirement for sufficient funds for subsistence (in the minimum monthly amount of the basic minimum income in the Republic of Slovenia) is a written statement made by the student’s parents or legal guardian indicating that they would provide means for the student’s subsistence. A foreign citizen may prove the fulfilment of the requirement for sufficient funds for subsistence in any other way, and the evidence will be assessed in a declaratory procedure);
  • valid passport with validity extending beyond the planned period of residence in the Republic of Slovenia by at least 3 months (a copy is certified by a notary, administrative unit or the registry of the local department – the copy and valid passport is enclosed for inspection);
  • police clearance certificate not older than three months issued by the home country (if the country in question is­sues it), translated into Slovenian, and verified.


More information:
www.infotujci.si/v/7/temporary-residence-permit 

http://ec.europa.eu/immigration

 

 

Information regarding room or apartment rental:

Student Counsel Institute, Free Room Rental Agency m2

(Zavod Študentska svetovalnica, Brezplačna posredovalnica sob m2

www.mkvadrat.si

Residence in Dormitory for postgraduate students

Residence in Dormitory for postgraduate students is possible for employed doctoral students holding the status of young researcher and to doctoral students with no Slovenian citizenship and no young researcher status, but with granted scholarship in the Republic of Slovenia.

There is an International cooperation service (Resor za mednarodno sodelovanje) operating within the scope of the University of Ljubljana Student Organisation, with a registered office at Pivovarniška ulica 6, 1000 Ljubljana. International students may also receive general information about student life in Ljubljana at phone numbers +386 1 438 02 00 and +386 1 438 02 21 every Monday and Friday between 12 noon and 3 p.m. and every Tuesday between 2 p.m. and 5 p.m. or by email at . Information about residence possibilities is available at the phone number +386 1 438 02 45 or by email at .


Possibility of residing in Student resident halls (Študentski domovi)

Slovenians with no Slovenian citizenship receiving a scholarship by the Republic of Slovenia (Public Scholarship, Development, Disability and Maintenance Fund of the Republic of Slovenia) may apply for a room at the Student resident halls. The Regulations on fees and accommodation in students’ dormitories for Slovene nationals without Slovene citizenship and foreigners in the Republic of Slovenia provide that up to 250 places are to be offered in Student resident halls for the recipients of ministry scholarship. Available places for the residence of scholarship recipients are assigned by the Ministry of Education, Science and Sport in cooperation with scholarship providers. Recipients of ministry scholarships are charged a subsidised rent. The Ministry or scholarship provider pays the rent directly to the student dorm, i.e. from the scholarship amount granted. All rooms are double-bedded with a common bathroom and kitchen.

Other possibilities to rent a room:
www.nepremicnine.net
www.airbnb.com
www.housinganywhere.com


Temporary accommodation:
www.visitljubljana.si/en/accommodation

 

International students coming from EU and EEA Member countries and Switzerland have free access to emergency or necessary healthcare services during their temporary residence in the Republic of Slovenia upon submission of evidence of their status: the European Health Insurance Card (EHIC) or a certificate as a substitute for EHIC that is issued by the competent state. This means that the doctor has to provide necessary healthcare services to students who hold a European health insurance card so that they do not have to return to their home country for medical care before the end of their intended stay in Slovenia. Students can access the services directly from health care service providers who have a contract with the Health Insurance Institute Slovenia. During their stay in Slovenia, students with valid health insurance in Australia can assert only urgent medical care with heath care providers, which wave a signed agreement with the Health Insurance Institute Slovenia. They must present their MEDICARE Australian card and passport used to check the identity of the insured person from Australia.

International students from countries with which the Republic of Slovenia has concluded a bilateral agreement on social insurance have free access only to emergency healthcare services in the Republic of Slovenia upon submission of evidence of their status. The Republic of Slovenia has concluded bilateral Social Insurance Agreements with the Republic of Macedonia, Republic of Bosnia and Herzegovina, Republic of Serbia, and Montenegro. As a rule, a foreign insured person must submit sample form RM/SI 3, BIH/SI 3, SRB/SI 03 or MNE/SI 03 to the regional unit of the Health Insurance Institute Slovenia. The Health Insurance Institute Slovenia issues a certificate which allows students access to emergency medical services from healthcare service providers who have a contract with the Health Insurance Institute Slovenia. Exceptionally, i.e. in cases of major emergency, a foreign insured person may exercise their right to healthcare services with one of the above mentioned forms directly at the doctor’s office and medical institutions.

Persons from non-EU and non-EEA countries, Switzerland or from countries with which Slovenia has not concluded bilateral agreements on social insurance can take out their compulsory health insurance policy at one of the local units of the Health Insurance Institute of Slovenia. Upon registering for this compulsory health insurance policy, students have to submit a certificate that confirms they are enrolled in an educational programme in Slovenia. The registration and the payment of the policy's cost are the responsibility of the student.

Notably, based on their inclusion in the insurance system of Slovenia, international students have free access to health care services within the scope of compulsory health insurance. Considering that they are required to cover the difference to the full price of healthcare services themselves, it is recommended that they also take out supplementary health insurance at a commercial insurance company (Vzajemna, Adriatic Slovenica, Triglav).

Further information is available at the competent regional unit of the Health Insurance Institute Slovenia.

Student Health Center

 

 

Student identity card is evidence of student status. Students use the identity card to exercise their rights and to obtain other benefits deriving from the student status (subsidised student meals, discounts on entrance fees to museums and other visits, etc.). Students receive their identity cards at the relevant University Member (academy or faculty).

 

The Personal Registration Number (EMŠO) is a personal identification number in the Republic of Slovenia. International students are assigned the personal EMŠO at the relevant University Member (academy / faculty).

More information

 

International students require tax identification number to open a bank account (to work via a student job centre, receive a scholarship from a Slovenian institution, etc.).

International students may obtain a tax identification number at the tax office.


Contact details:

Ljubljana Tax Office, Section for Foreign Citizens 
(Davčni urad Ljubljana, Odsek za tujce) 
p.p. 107, 1001 Ljubljana
Phone: +386 1 369 30 00
Email:

Office hours:
Mondays: 8 a.m. - 12 noon and 1 p.m. - 3 p.m.
Tuesdays: 8 a.m. - 12 noon and 1 p.m. - 3 p.m.
Wednesdays: 8 a.m. - 12 noon and 1 p.m. - 6 p.m.
Fridays: 8 a.m. - 1 p.m.

 

www.bsi.si/en

International students may open a bank account in almost any bank in the Republic of Slovenia.

International students having a residence permit may open a resident bank account; others may open a non-resident bank account (SKB, NLB, Gorenjska BankaAddico bank, UniCredit Bank, Hranilnica Lon, Poštna banka Slovenije, Abanka, Banka Koper, Delavska hranilnica, etc.).

Most shops, hotels and restaurants accept Eurocard, VISA, Mastercard, Maestro, Diners Club, American Express and other payment cards.

 

In Slovenia students can work through an instrument called ‘Student Work’. This allows temporary and part-time work for college and university students. They can work via a special type of contract called referral forms/referrals, which can be obtained from employment agencies specialised for student work. Agencies, called Student Services (SS), offer lists of available student jobs and take care of payments. There are many different agencies around Slovenia.

You can also work via the Student Service agency if you are a student from a foreign country and are living in Slovenia through international exchange programmes (studying or internship). For enrolment with the SS agency system you need to provide:

  1. personal identity document,
  2. evidence of student status,
  3. Personal registration number (EMŠO),
  4. Slovenian tax identification number,
  5. Slovenian personal transaction account number,
  6. signed statement of (non-)residence.

When you have all the above, go to the chosen agency and enrol in their system. The agencies have lists of available jobs, but you can also find a job on your own and inform the agency about the company. The agency will provide you with a referral form, which you give to the employer. These are the conditions for working in Slovenia as a student.

A crucial change for student work was made in February 2015 when an act was passed amending the fiscal balance, whereby all student employment agencies, including those using foreign students, have to deduct an amount of 15.5% for contributions to pension and disability insurance. Thus a student receiving the minimum possible payment of €4.50 will have €0.70 deducted as the contribution to pension and disability insurance. After the deduction the student receives €3.80 in his/her account).

All international students working through SS agencies are also deducted 22.5% of each payment for the purposes of the prepayment of income tax. In those cases where there is a signed treaty for the avoidance of double taxation with the student’s country of origin, the prepayment can be refunded. To find information about which countries fall under this rule, it is best to refer to the tax administration office.

For more information about the Student Service agency and student work check this webpage.


 

 

Living expenses (rent, food, public transport, books) in the Republic of Slovenia roughly amount to €500 per month; actual expenditure depends on individual lifestyle. More information

 

 

All students are entitled to subsidised student meals.

To use this subsidy, students are required to submit an online application form through the www.studentska-prehrana.si portal and then report to the nearest Subsidised Student Meal point the number of the application form (online application is irrelevant without the application number), an identity document, evidence of student status for the current academic year and phone. Subsidised student meals are available in various restaurants and pubs.

 

International students may submit an application for subsidised transport. The application must be confirmed by the University Member (academy, faculty) in which the student is enrolled.

More information

 

 

 

 

A single fare price for the city bus is €1.20 and is paid only by the ticket “Urbana”, a city transport card available at Ljubljanski potniški promet (LPP), some railway stations and at the Urbanomat vending machines.

 

 

The “Bicikelj” is a bicycle system operating 24/7 and providing simple use of city bicycles both during the day and night. When registered and subscribed, one can use it without any limitations.

The “Bicikelj” offers 32 stations in Ljubljana, from 300 to 500 metres apart, easily accessible (near shopping malls, bus stops, and so on) and is ideal for overcoming short distances.

 

 

Ljubljana city centre is covered with access points to the WiFreeLjubljana wireless broadband network, providing 60 minutes of free access per day to the Internet with a modern portable communication device (laptop, smart mobile phone, tablet, PDA, etc.).

Most hotels offer their guests wireless Internet access also, mostly free of charge. Furthermore, free Internet access is available in many cafés and pubs in Ljubljana.

University of Ljubljana offers wireless Internet access through Eduroam system. It is possible to register to use Eduroam with the UL-ID digital identity, which students receive upon enrolment to an academy or faculty.

 

 

There are 39 libraries operating within the University of Ljubljana Members (academies and faculties). The University library system also includes Central Technological Library at the University of Ljubljana (Centralna tehniška knjižnica) and National and University Library (Nacionalna univerzitetna knjižnica). Students of the University of Ljubljana pay membership fee at the University Member (academy or faculty) upon enrolment in the first or any subsequent year, and they may use the basic services of all University libraries free of charge with their student identity card.

More information

 

 

There are several book stores in Ljubljana; most periodicals and books in foreign languages are offered by:

Mladinska knjiga – Centre Oxford
Kopitarjeva ulica 2, 1000 Ljubljana

Mladinska knjiga – Konzorcij
Slovenska cesta 29, 1000 Ljubljana

 

 

Working hours Weekdays Saturdays Sundays and holidays
Shops 8 a.m. - 7 p.m. 8 a.m. - 1 p.m.  
Shopping centres 9 a.m. - 9 p.m. 8 a.m. - 9 p.m. 9 a.m. - 3 p.m.

 

 

The University of Ljubljana Student Organisation (ŠOU Ljubljana) represents the rights and interests of students striving to realise them, and contributes to diverse and quality student life. It organises various activities beyond the scope of degree programmes and provides various services to students (legal assistance, assistance in accommodation, cultural and sports activities, etc.).

Contact details:

University of Ljubljana Student Organisation
(Študentska organizacija Univerze v Ljubljani - ŠOU v Ljubljani)
Pivovarniška ulica 6
1000 Ljubljana
Slovenia
Phone: +386 1 43 80 200
Email:

 

 

Ljubljana offers a wide range of events. Classical music concerts are held at the Slovenian Philharmonic and Cankarjev dom.

There are 15 museums, 25 galleries, 7 major theatres and several cinemas in Ljubljana. The schedule of events is published on the Internet and in daily newspapers.

More information about the capital and events is available in the monthly event schedule and publications at the Tourist Information Centre (Turistično informativni center Ljubljana), Krekov trg 10, Ljubljana or here.

 

 

Ljubljana has 30 post offices.

Useful phone numbers:
  • Country code for Slovenia 00 386 / +386
  • Postal code for Ljubljana 1000
  • Police 113
  • Fire Department 112
  • Ambulance 112

 

 

Contact details:

Ministry of Foreign Affairs, Consular Post 8 (Ministrstvo za zunanje zadeve, Konzularna služba)
Prešernova cesta 25, 1001 Ljubljana, P.P. 481, Slovenia
Phone: +386 1 478 23 05
Email:


Office hours for customers:

Šubičeva 10, 1001 Ljubljana, Slovenia
Mondays: 9 a.m. - 12 noon
Wednesdays: 9 a.m. - 12 noon and 2 p.m. - 4 p.m.
Fridays: 9 a.m. - 12 noon

 


Univerza v Ljubljani (University of Ljubljana)
Kongresni trg 12, 1000 Ljubljana, Slovenia
Phone: +386 1 241 85 00
Fax: +386 1 241 86 60


Center za slovenščino kot drugi in tuji jezik (Centre for Slovene as a Second/Foreign Language)
Kongresni trg 12, 1000 Ljubljana, Slovenia
Phone: +386 1 241 86 47
Fax: +386 1 241 86 48
Email:
(exams)


Študentska organizacija Univerze v Ljubljani
(University of Ljubljana Student Organisation)
Pivovarniška ulica 6, 1000 Ljubljana, Slovenia
Phone: +386 1 43 80 200
Fax: +386 1 43 80 202
Email:

e-Študentski Servis, ŠS d.o.o.
Slovenska cesta 40, 1000 Ljubljana, Slovenia
Phone: +386 1 241 20 00
Email:

Narodna in univerzitetna knjižnica
(National and University Library)
Turjaška 1, 1000 Ljubljana, Slovenia
Phone: +386 1 200 12 09
Fax: +386 1 425 72 93
Email:

Centralna tehniška knjižnica Univerze v Ljubljani (Central Technological Library at the University of Ljubljana)
Trg republike 3, 1000 Ljubljana, Slovenia
Phone: +386 1 200 34 01
Email:

Visas
Ministrstvo za zunanje zadeve (Ministry of Foreign Affairs)
Konzularni sektor (Consular Service)
Šubičeva 10, 1001 Ljubljana, P.P. 481, Slovenia
Phone: +386 1 478 23 05
Fax: +386 1 478 23 16
Email:

Residence permit
Sektor za upravne notranje zadeve (Sector for Administrative Internal Affairs)
Urad za potne listine in tujce (Passports and Foreign Citizens Office)
Tobačna ulica 5, 1000 Ljubljana, Slovenia
Phone: +386 1 306 30 00
Fax: +386 1 306 32 02
Email:

Health insurance
Zavod za zdravstveno zavarovanje (Health Insurance Institute)
Miklišičeva cesta 24, 1000 Ljubljana, Slovenia
Phone: +386 1 307 72 00
Email:

Local transport
Ljubljanski potniški promet
Slovenska 56, 1000 Ljubljana, Slovenia
Phone: + 386 1 582 24 60
Email:

UNIVERSITY OF LJUBLJANA INFORMATION SERVICES

Your digital ID-UL gives you access to the following services:

  • EDUROAM: Access to the wireless internet at the University of Ljubljana and roaming in the internets of other institutions within the Eduroam system. More information on: www.eduroam.si. 
  • WEB OF SCIENCE (WoS) - apps.webofknowledge.com
    Multidisciplinary bibliographic database.
     
  • UNIVERSITY E-MAIL AND SERVICES - mail.student.uni-lj.si
    Reliable, safe and students' friendly services: e-mail, calendar, documents…
     
  • MICROSOFT IMAGINE: Students of the University of Ljubljana can use free of charge Microsoft development tools and software for servers only as standard version. Premium versions are available only for students of STEM faculties (Science, Technology, Engineering, or Math). Please find more information about the terms and conditions of use here.
    FAQ

  • ONLINE OFFICE 365 SERVICES: are available free of charge for full-time and part-time students enrolled in the University of Ljubljana. To use such services, students have to agree with Microsoft Service Agreement. Transfer the service here. To log in, please use your digital identity.
    FAQ  (only in Slovenian language)

  • ARNES INFORMATION SERVICES
    You can access Arnes services with your digital identity of the University of Ljubljana: www.arnes.si/en.

    All these information services are supported by the University Informatics Office.

    FILESENDER
    Simple, quick and safe sending of larger files on the web (up to 100 GB).

    BLOG
    Fastest way to creating your own webpage or blog.

    VOX
    Web conferences for easy and effective cooperation on –line.

    PLANER
    Tools for organizing meetings, questionnaires and surveys.
     

 


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