Doctoral school

Supervision
Conditions for supervisors

CONDITIONS FOR DOCTORAL SUPERVISORS AND CO-SUPERVISIORS AT THE UNIVERSITY OF LJUBLJANA


Doctoral supervisors and co-supervisors shall be teachers at the University of Ljubljana with the title of assistant professor, associate professor or full professor, or an academic staff member with the title of research associate, senior research associate or senior research fellow, and shall demonstrate their research activity with a relevant bibliography from the broader field covered by the doctoral dissertation (three to five references).

Supervisors and co-supervisors may also be persons with an appropriate faculty rank at another institute (in Slovenia or abroad) who have references from the broader field covered by the doctoral dissertation, and who work in an academic programme or are employed at an institute with whom the UL or a UL faculty or academy has a cooperation agreement in place.

The minimum condition for supervisors and co-supervisors to demonstrate their research activity shall include earning 150 Z SICRIS points for pure research publications over the past five years and achieving a quantitative score A1/2 higher than 0 in terms of the important achievements indicator.

In the event of art research, a supervisor or co-supervisor must be appointed to the title of university teacher in the field of art in accordance with the criteria for appointment to the title (Article 40 of the Criteria for Appointment to the Title of University Teachers, Researchers and Associates at the University of Ljubljana); in this case, a group of supervisors is appointed which must also include the supervisor or co-supervisor from the relevant research area who meets the minimum conditions for demonstrating their research activity.

If, for legitimate reasons, a doctoral supervisor or co-supervisor is absent for a longer period of time lasting at least six months (e.g., due to illness or maternity or paternity leave), the Z SICRIS points and the A1/2 score for important achievements earned over an extended period of one year, or several years if the absence lasts for more than one year, are taken into account.

In accordance with the Rules and Regulations for Doctoral Studies effective since 8 June 2019, a person may supervise a maximum of six doctoral students enrolled in a four-year doctoral programme and a maximum of five doctoral students enrolled in a three-year doctoral programme, provided that they are making regular progress in that programme.

That number shall not include doctoral students who have submitted their dissertation for assessment. The aforementioned restriction shall not apply to co-supervisors.

In accordance with the Rules and Regulations for Doctoral Studies adopted at by the UL Senate on 30 March 2021, which becomes effective as of 1 October 2021, a person may supervise or co-supervise a maximum of six doctoral students enrolled in any doctoral programme at the UL, if no more than two years have elapsed since their last enrolment in a year or additional year. That number shall not include doctoral students who have already submitted their dissertation for assessment.

Supervisors and co-supervisors shall be appointed by the senate of the relevant UL faculty or academy. When approving the doctoral dissertation proposal, the UL Senate

shall verify the fulfilment of conditions for supervision or co-supervision, and shall call on the UL faculty or academy to make a replacement if those conditions are not met.



Changes to (previous) terms and conditions:

-          the requirement of 150 SICRIS points and an A1/2 score higher than 0 to demonstrate the supervisors’ and co-supervisors’ research activity shall begin to apply from 18 December 2018 onward for supervisions and co-supervisions of doctoral students who first enrolled in a doctoral programme at the University of Ljubljana in the 2017/2018 academic year.

-          the requirement of 150 SICRIS points and an A1/2 score higher than 0 to demonstrate the supervisors’ and co-supervisors’ research activity shall begin to apply from 18 December 2018 onward for supervisions and co-supervisions of doctoral students who first enrolled in a doctoral programme at the University of Ljubljana in the 2017/2018 academic year.

The condition for demonstrating the supervisors’ and co-supervisors’ research activity up to the 2016/2017 academic year: supervisors and co-supervisors shall demonstrate their research activity with a relevant bibliography in the field covered by the doctoral dissertation (three to five references). The minimum condition for supervisors and co-supervisors to demonstrate their research activity shall include earning 100 Z SICRIS points for pure research publications or 40 points for applied research publications over the past five years, and having proof of a successful transfer of their project results into practice.

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-        In accordance with the Rules and Regulations for Doctoral Studies of 27 June 2017:
A person may supervise a maximum of six doctoral students enrolled in a doctoral programme, provided that they are making regular progress in that programme. That number shall not include doctoral students who have completed all their doctoral programme obligations except for the doctoral dissertation defence and the publication of a research article, and who enrolled in the first year of the doctoral programme more than four years ago. The aforementioned restriction shall not apply to co-supervisors.

-          In accordance with the Rules and Regulations for Doctoral Studies effective since 8 June 2019, a person may supervise a maximum of six doctoral students enrolled in a four-year doctoral programme and a maximum of five doctoral students enrolled in a three-year doctoral programme, provided that they are making regular progress in that programme. That number shall not include doctoral students who have submitted their dissertation for assessment. The aforementioned restriction shall not apply to co-supervisors.