Call for enrolment into doctoral degree programmes
JOINT PART OF THE CALL FOR ENROLMENT INTO DOCTORAL STUDY PROGRAMMES OF THE UNIVERSITY OF LJUBLJANA IN THE 2022/2023 ACADEMIC YEAR
a) Application for enrolment
Candidates should submit their application for enrolment in the doctoral programme offered, electronically on the web portal eVŠ https://portal.evs.gov.si/prijava/?lang=en. The website also contains detailed instructions on how to complete the application form.
Candidates can obtain detailed information on the credentials required for their enrolment application and for recognition of their education for the purpose of further education when they log in on the eVŠ web portal and from the contact addresses stated in the individual doctoral programmes.
Doctoral study programmes of the University of Ljubljana are open to all candidates, regardless of whether they have already completed their previous studies or not at the time of submitting their application. Although completing previous studies is not a requirement for application, it is a requirement for enrolment in a study programme. We advise candidates to submit their applications within the individual deadline if they expect to complete their studies before enrolment is completed. In such cases, candidates should send all evidence of completion of studies and a grade-point average certificate in accordance with instructions and deadlines from this call and instructions and deadlines they receive from the relevant UL member faculty or academy.
Candidates who would like to enrol in doctoral study programmes under the criteria in place for transitions/advancement to higher years, and candidates who have not completed their post-graduate/doctoral study programmes must also apply on the web portal eVŠ by the deadline stated for their respective study programme.
Only applications that have been completed and submitted by the end of the application deadline on the eVŠ web portal will be considered to be submitted in due time.
Candidates are required to follow the e-mail address provided in their application and the notifications on the eVŠ web portal, as communication and possible calls for supplementations to their application for enrolment take place in those ways.
Candidates submit their application together with all the required supporting material and credentials, electronically on the web portal eVŠ if the applicant’s identity can be determined. The applicant’s identity will be verified based on the EMŠO (for Slovenian citizens) or a copy of their personal identity document (for EU citizens based on their personal ID or passport, and for non-EU citizens based on their passport).
The credentials that prove the candidate’s meeting the admission requirements include scanned documents or photographs of original certificates and other required documents and supporting material. Candidates will be notified of any requirement to supplement their applications via the e-mail address they provided in their application on the eVŠ portal.
Candidates should attach their credentials to their applications or submit it subsequently in accordance with the instructions and deadlines given in this Call, or in accordance with the notifications they receive from the UL member faculty or academy or on the eVŠ portal.
Candidates should pay attention to the deadline of the electronic submission of the supporting material to the application for enrolment, as after this date the submission of the supporting material is no longer possible. If the candidate has technical and other problems with submitting the required materials on the eVŠ web portal, they should report this to the first level of assistance to applicants at firstname.lastname@example.org (it should be noted that the request for assistance will be considered during official hours). Complaints due to technical difficulties in submitting the required materials will not be considered unless reported in this manner.
Instructions for submitting credentials and supporting material are posted here: https://portal.evs.gov.si/information-in-english.
Contact for support for candidates in completing the application for enrolment:
The single state administration contact centre (EKC)
Tel: 080-2002 (Monday-Friday: 8 am to 4 pm)
For calls from other countries: +00 386 1478 85 90
For content-related questions in relation to the Call for Enrolment, candidates can approach the competent administrative offices or contact addresses, which together with the deadlines for application published in the second part of the Call are provided with each individual doctoral programme in the Call.
b) Candidates with foreign degree qualifications
The foreign certificates of education which will be submitted via the eVŠ together with all the required credentials and supporting material will automatically undergo the process of recognition of foreign educational qualifications for the purpose of further education at the University of Ljubljana.
Information on education recognition procedures can be found on the following websites: https://www.uni-lj.si/study/information/recognition-of-foreign-education-for-enrolment-in-second-and-third-cycle-studies-and-for-transfer.
The admissions procedure will process and consider only those applications and requests for recognition of foreign education that are submitted on the eVŠ web portal by the end of the application deadline.
Candidates can attach to their application a scan or photograph of a personal identity document with their written consent on the eVŠ web portal as follows:
‒ citizens of EU Member States: personal ID or passport (page showing the candidate’s personal data, including name, surname, date and place of birth and citizenship),
‒ foreign citizens of non-EU Member States: passport (page showing the candidate’s personal data, including name, surname, date and place of birth and citizenship).
The education recognition procedure must be concluded before enrolment in the doctoral study programme.
 Attachment is not obligatory. If the higher education institution needs to access a personal identity document to determine the identity and citizenship of an individual, it will specifically request this. The competent authority of the higher education institution is bound to obtain and verify credentials necessary for enrolment applications and recognition of education for the purpose of further education, as laid down in the regulations governing evidence of fulfilment of the enrolment conditions and documentation that must be attached to applications for the recognition of education.
c) Application deadlines
Application deadlines differ from one study programme to another and are specified in the Call next to each doctoral study programme. Detailed explanations on admission requirements (compliance of previous education and other requirements) and any further information are available to candidates at the University of Ljubljana member faculties and academies or at the contact address given alongside each study programme in the Call.
d) Additional application deadlines
The member faculties and academies providing or coordinating doctoral programmes may decide in the application procedure, or after the expiry of the application deadline set next to each study programme in the Call for Enrolment, to publish additional application deadlines (if the places available have not yet been filled). Additional application deadlines are already published for some doctoral programmes in this Call, and any additional application deadlines for other doctoral programmes will be posted subsequently on the websites of the University of Ljubljana and the member faculties providing the doctoral programmes in question.
e) Applications for enrolment in a higher year
Students can apply for enrolment in a higher year of a doctoral programme at the University of Ljubljana as per the Criteria for transfers between programmes or conditions for accelerated advancement.
Candidates who intend to enrol directly in a higher study year of a doctoral programme are also required to register via the eVŠ system web portal and indicate their enrolment in the higher year as appropriate.
The number of available places for enrolment in the 2nd year is limited by the number of students enrolled in the 1st year in the 2021/2022 academic year, the number of available places for enrolment in the 3rd year is limited by the number of students enrolled in the 2nd year in the 2021/2022 academic year, the number of available places for enrolment in the 4th year is limited by the number of students enrolled in the 3rd year of the 2021/2022 academic year, unless otherwise specified for the individual study programme. The number of available places in accordance with Criteria for transfers is indicated in the table attached to the call. If there are no specifically indicated places for enrolment according to the Criteria for transfers, please consult the UL member faculty or academy that provides a specific doctoral programme about this possibility.
Candidates applying for enrolment in a higher year must also meet the conditions in place for enrolment in the first year of their chosen study programme. The year in which a candidate may enrol is determined by the member faculty or academy in the application and admission procedure regardless of the selected year marked by the candidate in their enrolment application. This means that the procedure may determine that a candidate meets the conditions for enrolment in the 1st year but not in the indicated higher year.
Candidates may obtain information on the conditions and procedures for enrolment in a higher year (as per the transfer or accelerated advancement criteria) at the doctoral studies office of the individual member faculty or academy. Contact addresses can be found alongside each study programme in the Call.
More information about criteria for transfers between programmes is available at: http://pisrs.si/Pis.web/pregledPredpisa?id=MERI48.
f) Selection of candidates
Enrolment in doctoral study programmes is open to candidates who have attained at least a secondary level of education as defined by the Higher Education Act, or an equivalent or higher level attained under the previous regulations in Slovenia or attained abroad.
Candidates must fulfil other enrolment conditions stated separately for each study programme.
If the number of candidates meeting the enrolment criteria exceeds the number of places available, the candidates will be selected in line with the criteria determined for the study programme upon any enrolment restriction.
Candidates will be informed of the results of the selection procedure in writing or on the eVŠ information system. Documents will be deemed to have been delivered to candidates on the second working day following the date of publication of such documents on the eVŠ web portal, or on the fifth working day in the case of notification by post.
Candidates are to take special note of the requirement to complete any necessary additional obligations before enrolment in a study programme (pursuant to the admission requirements as stated next to the published doctoral programme).
g) Enrolment deadlines
Pursuant to the Rules on the call for enrolment and enrolment in higher education, students will enrol in doctoral study programmes no later than by 30 September or, for legitimate reasons subject to a ruling by the competent body of the higher education institution, no later than by 30 October.
The exact enrolment dates will be published by the relevant University of Ljubljana member faculties and academies on their websites or will be communicated to the candidates directly.
h) Tuition fees, study price lists
Tuition fees and other costs for enrolment in doctoral programmes at the University of Ljubljana are published in the Price list for student services.
i) Information days
Member faculties and academies providing doctoral programmes hold information days for enrolment in doctoral programmes at the University of Ljubljana. The dates of information days will be published on the website of the University of Ljubljana or on websites of individual member faculties and academies if they had not already been included in the Call for individual doctoral study programmes.
j) Information for foreign students
Foreign nationals (candidates who are not citizens of EU Member States) and Slovenians without Slovenian citizenship will, provided they meet the general conditions, enrol pursuant to the provisions of the Rules on the call for enrolment and enrolment in higher education and the Rules on tuition fees and accommodation in student dormitories for Slovenian nationals without Slovenian citizenship and foreigners in the Republic of Slovenia.
Citizens of EU Member States and those of non-EU countries who have permanent residence in Slovenia and are themselves or have at least one parent or guardian that is a resident of the Republic of Slovenia for tax purposes, and persons granted international protection in accordance with the International Protection Act (Official Gazette of the Republic of Slovenia No. 16/17) should apply for places advertised jointly for Slovenian citizens and citizens of EU Member States that are published in the Call for Enrolment and in a manner and within the deadlines stated for the individual study programme. Evidence of the status of a person granted international protection and of those requesting international protection will be obtained by the member faculties or academies providing the doctoral programme ex officio from the competent authority (Slovenian Ministry of the Interior).
Doctoral study programmes are provided in Slovenian, and in the case of foreign candidates also in English. The stated conditions for enrolment in doctoral study programmes in terms of language competence mean that candidates who have completed study programmes whereby they fulfil the conditions for enrolment in a doctoral programme should have a comparable knowledge of Slovenian or English at least at level B2. Candidates are therefore expected to have a command of Slovenian and English at a level that ensures a basis for them to be able to complete their study requirements.
Complete information for foreign nationals is available at: https://www.uni-lj.si/study/.