In accordance with the constitutionally guaranteed autonomy of the University and pursuant to the Higher Education Act (Zakon o visokem šolstvu, Ur.l. RS, št. 67/1993, 39/1995 Odl.US: U-I-22/94-15, 18/1998 Odl.US: U-I-34/98, 35/1998 Odl.US: U-I-243/95-13, 99/1999, 64/2001, 100/2003, 63/2004, Official consolidated text 100/04) and Ordinance on the Establishment of the University of Ljubljana (Odlok o preoblikovanju Univerze v Ljubljani, Ur. L. RS št. 28/00, 33/03, 79/04 and 36/06), on 21 December 2004, 18 October 2005, 24 November 2005, 27 June 2006 and 29 June 2006 the Senate and the Administrative Board of the University of Ljubljana have adopted
THE STATUTES OF THE UNIVERSITY OF LJUBLJANA
I. GENERAL PROVISIONS
Article 1
The University of Ljubljana (hereinafter: the University), established by its Founder, the Republic of Slovenia, is an autonomous educational, scientific research and artistic institution of higher education with special status.
The University is comprised of its Members.
Article 2
The seat of the University is at Ljubljana, Kongresni trg 12.
The University is a legal person.
Article 3
The University has a round-shaped seal whose contour is formed by the inscription Univerza v Ljubljani. In the centre of the seal is the coat-of-arms of the Republic of Slovenia.
The use and the safekeeping of the University seals shall be governed by special regulations.
Article 4
Each University Member has a round-shaped seal whose contour is formed by the inscription Univerza v Ljubljani and the name of the Member. In the centre of the seal is the coat-of-arms of the Republic of Slovenia.
Article 5
The University has its own emblem, flag and graphic image that is used on the documents of the University and its Members.
The unified image shall be established by a regulation adopted by the University Senate.
II. AUTONOMY OF THE UNIVERSITY
Article 6
The University is autonomous in the carrying out of its activities.
Article 7
The University fulfils its autonomy by undertaking the educational work, scientific research and artistic work in accordance with its mission, in particular by independently:
- devising the strategy of its development,
- setting the rules of its organisation and operation,
- devising the study and research programmes as well as setting the manner of their implementation,
- deciding on the habilitation of the university teachers (hereinafter: teachers), scientific researchers (hereinafter: researchers) and the university associates (hereinafter: associates), as well as on the criteria therefor,
- deciding on the employment of the teachers, research staff and the associates.
Article 8
No political party may operate at the University.
Article 9
Members of the police or armed forces wearing a uniform may not enter the premises of the University uninvited, except in the event of an emergency intervention when life and limb or property is in jeopardy.
III. ACTIVITIES OF THE UNIVERSITY
Article 10
Through its Members, the University conducts the educational, scientific research, artistic, academic and other activities.
The University may directly organise the implementation of interdisciplinary programmes of study and scientific research.
The University or its Member, conducting an activity that requires public authorisation, shall conduct this activity within the limits of this authorisation.
IV. MEMBERS OF THE UNIVERSITY
Article 11
There are Full and Associate Members of the University.
Full Members all enjoy equal status.
1. Full Members
Article 12
Full Members of the University are:
The Faculties:
Biotechnical Faculty,
Faculty of Economics,
Faculty of Architecture,
Faculty of Social Sciences,
Faculty of Electrical Engineering,
Faculty of Pharmacy,
Faculty of Civil Engineering and Geodesy,
Faculty of Chemistry and Chemical Technology,
Faculty of Mathematics and Physics,
Faculty of Maritime Studies and Transport,
Faculty of Computer and Information Science,
Faculty of Mechanical Engineering,
Faculty of Social Work,
Faculty of Sport,
Faculty of Public Administration,
Faculty of Arts,
Faculty of Medicine,
Faculty of Natural Sciences and Engineering,
Faculty of Education,
Faculty of Law,
Theological Faculty,
Veterinary Faculty.
Academies of Arts:
Academy of Music,
Academy of Theatre, Radio, Film and Television,
Academy of Fine Arts and Design.
University College:
University College of Health Studies.
A. Activities of the Members
Article 13
The Members implement the national programme of higher education and the national programme of research and development as well as undertake other activities as set out in these Statutes.
The study fields and educational programmes at the individual Faculties, Academies of Arts or University Colleges, structured in accordance with the ISCED classification (UNESCO, November 1997) and listed here by way of example, are:
- Biotechnical Faculty: (42) life sciences (biology, microbiology, biotechnology, biomedicine); (14) teacher training (biology); (54) manufacturing and processing (wood materials and food processing); (58) architecture and building (landscape architecture); (62) agriculture, forestry and fishery (agronomics, livestock production, forestry);
- Faculty of Economics: (31) social sciences (economics); (34) business and administration (business operations, free enterprise, management and administration, marketing and advertising, insurance, finance, banking, accounting); (46) mathematics and statistics (actuarial science);
- Faculty of Architecture: (58) architecture and building (architecture);
- Faculty of Social Sciences: (31) social sciences (sociology, political science, communicology, culturology, anthropology, defence science); (32) journalism and information (journalism);
- Faculty of Electrical Engineering: (52) engineering and engineering trades (electrotechnics, electronics, telecommunications, energy);
- Faculty of Pharmacy: (72) health (pharmacy, biomedicine);
- Faculty of Civil Engineering and Geodesy: (58) architecture and building (building and civil engineering, spatial and urban planning); (52) engineering and engineering trades (geodesy); (85) environmental protection (environmental protection);
- Faculty of Chemistry and Chemical Technology: (44) physical sciences (chemistry); (14) teacher training (chemistry); (42) life sciences (biochemistry, biomedicine); (52) engineering and engineering trades (chemical engineering); (54) manufacturing and processing (chemical technology); (86) security services (occupational health and safety, fire safety);
- Faculty of Mathematics and Physics: (46) mathematics and statistics (mathematics); (52) engineering and engineering trades (mechanics); (14) teacher training (mathematics, physics, computer science with mathematics); (44) physical sciences (physics, astronomy and meteorology);
- Faculty of Maritime Studies and Transport: (84) transport services (maritime studies, transport technology);
- Faculty of Computer and Information Science: (48) computing (computer science and informatics);
- Faculty of Mechanical Engineering: (52) engineering and engineering trades (mechanical engineering);
- Faculty of Social Work: (76) social services (social work and counselling);
- Faculty of Sport: (14) teacher training (physical education); (81) personal services;
- Faculty of Public Administration: (34) business and administration (public administration);
- Faculty of Arts: (22) humanities (philosophy, archaeology, history, sociology of culture, art history, musicology, languages and literature, linguistics, translation); (31) social sciences (sociology, geography, ethnology, psychology, anthropology); (14) teacher training and education science (philosophy, history, languages and literature, sociology, geography, pedagogy, andragogy); (32) journalism and information (library and information science);
- Faculty of Medicine: (72) health (medicine, dental studies, biomedicine);
- Faculty of Natural Sciences and Engineering: (14) teacher training (chemical education); (21) arts (textile and fashion design); (44) physical sciences (geology); (54) manufacturing and processing (textiles, mining, geotechnology, metalurgy, materials, graphic technology);
- Faculty of Education: (14) teacher training and education science (basic levels, art pedagogy, mathematics, chemistry, physics, biology, computer science, technology, pre-school education, defectology, social pedagogy);
- Faculty of Law: (38) law (constitutional, international, labour, civil and commercial law, Roman law and legal history, criminal law sciences, legal theory and jurisprudence); (31) social sciences (economic analysis and economic policy); (34) business and administration (public administration);
- Theological Faculty: (22) humanities (theology);
- Veterinary Faculty: (64) veterinary (veterinary medicine, biomedicine);
- Academy of Music: (21) arts (music: composition and music theory, conducting, instruments, singing, choral music, opera); (14) teacher training (musical pedagogy, instruments);
- Academy of Theatre, Radio, Film and Television: (21) arts (performing arts, directing, dramaturgy, scenography, costume design);
- Academy of Fine Arts and Design: (21) arts (sculpture, painting, design, graphic arts, restoration);
- University College of Health Studies: (72) health (nursing and caring, medical technology).
In order to implement the national programmes referred to in paragraph one of this Article and funded by the Republic of Slovenia, the University shall employ the academic, research and additional staff in accordance with the unified University job classification.
Article 14
The Members shall implement the national programmes of higher education according to the principle of the autonomy of the professions as well as the parentage principle as set out by the registered activities of the Members, within the framework of the ordinance on the establishment of the University and of the decision of the University Senate.
The parentage principle shall be implemented within the framework of the national programmes of higher education as well as the research and development, in the proceedings of promotion and habilitation of the teaching staff and in mentoring the postgraduate students.
When a registered interdisciplinary activity conducted by several Members is concerned, the relevant Members shall reach an agreement on the programme and the manner of as well as the participation in the implementation.
Article 15
In order to implement the national programme of higher education and the national programme of research and development, the Members shall be awarded the funds from the budget of the Republic of Slovenia (RS) as well as the funds from the European and other international collaborations and projects through the Public Payments Administration (PPA) of the University, in accordance with the regulation in force and within the limits of the adopted financing plan.
In the financing plan, the material resources for the smooth functioning of the University Administration shall be allocated, primarily for the implementation of the following joint tasks:
1) establishment and maintenance of the common information system,
2) establishment and maintenance of registers (of staff, financial, student, study registers etc.),
3) establishment and coordination of the credit system,
4) organisation of the interdisciplinary study programmes organised by the University,
5) constant monitoring and the assurance of quality of the educational, scientific research and artistic work,
6) supervision of the financial cash flows within the University and the elaboration of the consolidated account,
7) establishment and handling of the centralised inventory of the property of the University and its Members,
8) administration of the intellectual property of the University of Ljubljana,
9) coordination and supervision over an efficient use and maintenance of the premises and the equipment of the University and its Members,
10) planning and managing the investments,
11) establishment and maintenance of a unified library system and the archive of the University,
12) coordination and the recording of participation in international projects in the areas of education, scientific research and art,
13) organisation and implementation of the common programmes of sport at the University of Ljubljana,
14) establishment of and care for the unified protocol at the University.
The amount of each Member’s compensation for the financing of the joint tasks from the previous paragraph is based on the entire earnings of the Member. The compensation amount is set by the Administrative Board once a year.
The Administrative Board may exceptionally allot a portion of the resources for the financing of the joint tasks towards ensuring the smooth functioning of the University.
Article 16
Pursuant to paragraph 4 of Article 10 of the Higher Education Act paragraph 1 of Article 7 of the Ordinance on the Establishment of the University of Ljubljana, a University Member may, with the assent of the Founder, conduct other educational, research, artistic, development, academic and consulting activities or other related activities as set out in the Annex to these Statutes.
Members shall have their accounts at the PPA.
Members shall receive the funds, derived from the activities under the first paragraph of this Article and from the implementation of the national programme of higher education for which funds are not secured by the budget of RS, directly to their accounts.
To implement the activities under the first and third paragraph of this Article, Members shall employ staff in accordance with rules adopted by the Senate of the Member and upon a preliminary assent of the Rector or the General Secretary of the University of Ljubljana.
B. Conditions for the Acquisition of Membership
Article 17
The possibility of becoming a Full Member is open to any institution of higher education that:
• has an elaborated area of study and scientific research or arts not covered by any other Member and an accredited study programme,
• has secured the material conditions (premises, equipment, financing etc.) to implement its study and scientific research or artistic programmes,
• ensures habilitated teaching staff to implement the study and scientific research or artistic programmes.
Whether the conditions to conduct the activities of the Member are met is verified in the proceedings and time intervals set by the Council of the Republic of Slovenia for Higher Education.
Article 18
Upon a preliminary assent of the Administrative Board, a new Member is admitted by the University Senate with a two-third majority. Its decision must be reasoned and transmitted to the Founder.
Article 19
A new Member may also be formed with the dissolution of an existing Member or with a merger of two or more existing Members.
This matter is decided upon by the University Senate with a two-third majority of all its members upon the proposal of the Senates of Members from the first paragraph of this Article and upon a preliminary opinion of the Administrative Board of the University.
C. Termination of Membership
Article 20
The membership of the University may be terminated:
- if the educational activity of a Member is stricken in its entirety from the national programme of higher education,
- if for two years in a row none of the announced programmes of a Member obtains the minimum number of student applications required for the financing within the framework of the national programme of higher education,
- if a Member does not fulfil the staff conditions to implement its programme,
- if the performance of a Member does not meet the University standards of quality, which is determined by a special decision of the University Senate,
- with the dissolution of an existing Member, accession to another Member or a merger of two or more existing Members and
- upon a request by the University Senate.
Termination of membership shall be determined by the University Senate with a two-third majority of all its members. Its decision must be reasoned and transmitted to the Founder.
D. The Internal Organisation of Members
Article 21
The organisational units of a Member are: departments, chairs, institutes, clinics, centres and libraries. The modalities of formation and termination as well as managing the organisational units shall be determined by regulations adopted by the Members.
Article 22
The organisation of the libraries and the disposal of the library material shall be determined by the Members in accordance with the plan of a unified library system of the University adopted by the University Senate.
The plan of a unified library system shall be prepared and its work shall be coordinated by the Commission of the University Senate for the information and library system.
2. Associate Members
Article 23
Autonomous institutions of higher education and other autonomous institutions may join the University as Associate Members.
A decision on associate membership is adopted by the University Senate with a two-third majority of all its members.
Article 24
An autonomous institution that wishes to become an Associate Member of the University must be financially autonomous and independent and must have the premises and equipment enabling it to implement its programme.
An autonomous institution of higher education that wishes to become an Associate Member of the University must, in addition to the conditions listed in the first paragraph of this Article, carry out an undergraduate study programme that is not carried out by any of the University Members and have teaching staff that meets the requirements of the University.
Article 25
An Associate Member may:
• use the information and library system of the University,
• have its representative in the University Senate with the voting right in the matters relating to the activity of the Associate Member,
• have its representative in the Student Council of the University,
• use, upon a special agreement, the research equipment of the University in the implementation of joint research projects together with a Full Member of the University,
• submit its study programme to the University Senate for approval,
• participate in the implementation of the pedagogical programme of the Members,
• habilitate its teaching staff at the University.
Article 26
The mutual rights and obligations of the University and an Associate Member shall be determined in a special agreement.
Article 27
An Associate Member shall use the name of the University of Ljubljana if and inasmuch this is envisioned in the agreement of associate membership. The diplomas, certificates and other documents issued by an Associate Member from the second paragraph of Article 24 may include the name of the University of Ljubljana in the subordinate wording “An Associate Member of the University of Ljubljana”, following the listing of the full name of the Associate Member. A degree of an Associate Member is not a degree of the University of Ljubljana.
Article 28
Associate membership is terminated by the exit or by a decision of the University Senate adopted with a two-third majority of all its members. The decision must be reasoned.
V. LEGAL COMPETENCE OF THE UNIVERSITY AND MEMBERS
Article 29
The University operates legally in its own name and on its own behalf.
Article 30
A Member of the University is an institution without legal personality, when it conducts in the name and on behalf of the University the activities within the framework of the national
programme of higher education and the national programme of research and development, for which the funds are provided by the Republic of Slovenia. In implementing the national programme of higher education and the national programme of research and development, the Member operates in the name and on behalf of the University.
At the same time, the University Member is an institution with the qualities of a legal person and may operate legally in its own name and on its own behalf in implementing the activities under Article 16 of these Statutes.
Article 31
The University is represented by the Rector.
The Rector may transfer to the Deans those powers out of his own competence that relate to the implementation of the activities of the Members.
Article 32
The University is liable for the obligations arising out of its activities with all its assets.
For the obligations of a Member arising from the activities under Article 16, the Member is liable with all its assets.
VI. MANAGEMENT OF THE UNIVERSITY
1. The Bodies of the University
Article 33
The bodies of the University are:
• Rector,
• Senate,
• Administrative Board and
• Student Council.
Article 34
The bodies of the University Member are:
• Dean,
• Senate,
• Academic Assembly,
• Administrative Board and
• Student Council.
The Member may in addition to the bodies from the previous paragraph form other bodies, determining their formation and competences by means of a regulation.
Article 35
The proceedings relating to the candidacy, elections and the dissolving of the University bodies shall be determined by a regulation adopted by the Senate and the Administrative Body of the University.
The provisions of the regulation that set out the elections to the Student Council of the University and the Student Councils of the Members are adopted by the University Senate upon a preliminary assent of the Student Council of the University.
A. Rector
Article 36
The Rector leads and represents the University, above all by:
1) ensuring and being responsible for the legality of University’s actions and for the performance of its obligations as set by law or other regulations as well as the general acts of the University,
2) signing the documents of the University and the agreements concluded by the University,
3) convening and chairing the sessions of the University Senate,
4) coordinating the educational, research and development or artistic and other activities of the University Members in the implementation of the national programme of higher education,
5) adopting, with the assent of the Senate, the quality rules of the University, the study programmes, the research and the development, artistic and academic activities,
6) providing for the assessment and the assurance of the quality of the University,
7) selecting, from among the candidates confirmed by the University Senate, the Vice Rectors,
8) appointing, upon a proposal by the Member Senate, the Dean of a Member,
9) deciding, upon a proposal by the Dean of a Member, on the conclusion and termination of employment relations with the teaching staff, on the teaching transfers among the Members within the University and on the assent to their work outside the University,
10) conducting the promotions of the doctors of science,
11) awarding the awards and commendations of the University,
12) reporting on the work of the University to the Senate, the Administrative Board and the Founder,
13) rendering the decision on the calling and the execution of the elections for the members of the Senate and the Administrative Board of the University,
14) setting the University job classification,
15) conducting other duties in accordance with the law, these Statutes and other general acts of the University.
The Rector may authorise a Vice Rector to conduct certain duties from the first paragraph of this Article.
Article 36(a)
The Rector may confer a power of procuration.
The power of procuration is conferred with a decision on the conferral of a power of procuration and the appointment of a University manager with the power of procuration.
If the Rector appoints a University manager with the power of procuration, it is to be held that, pursuant to Article 25 of the Higher Education Act, the functions of conducting the academic work of the University and of the business management of the University have been separated. For the duration of the power of procuration, the Rector carries out the competences of the academic chair of the University and the manager with the power of procuration those management functions specifically determined by the Rector. The manager with the power of procuration represents the University in the legal transactions with third parties without any limitations, while internally this power is limited to carrying out of the management competences transferred by the Rector with a special decision, rendered along with the decision on the conferral of the power of procuration.
The power of procuration is entered into the court register. Its entry is proposed by the Rector.
The Rector may at any time cancel the power of procuration without stating reasons therefor. In the event of cancellation of the power of procuration, the deletion of the power of procuration from the court register is proposed by the Rector.
Article 37
An absent Rector is temporarily replaced by one of the Vice Rectors to be determined by a written authorisation by the Rector.
The Vice Rector replacing the Rector has the same rights and obligations as the Rector during the time of the latter’s absence.
Article 38
The Rector is elected for a term of four years by the full-time teachers, researchers and associates at the University and all those satisfying the conditions for the election into the University Senate. The students also have the voting right in the order of one-fifth of the joint number of votes of the teachers, researchers and associates at each individual Member. Any student of this Member may run for the position of a student-elector. A more detailed procedure governing the elections of student-electors shall be determined by the election regulations of the University.
Anyone that is a full professor and satisfies the conditions for the election into the University Senate may be elected as the Rector.
The Rector is eligible for re-election.
Article 39
The University has four Vice Rectors for the fields of pedagogical, scientific research and artistic work.
The Vice Rectors are appointed by the Rector from among the candidates confirmed by the University Senate upon the proposal of the Members, which also determines their field of work.
Anyone that is a full professor and satisfies the conditions for election to the University Senate may be a Vice Rector.
Article 39.a
For general legal affairs, financial affairs and, where appropriate, other areas of expertise, the Rector may appoint assistants and determine their duties in the decision on appointment.
To be eligible for appointment as an Assistant to the Rector, a person must have:
1) a specialisation following a higher education degree (pre-Bologna), a university degree (pre-Bologna) or a masters degree (Bologna system),
2) proven management and organisational capabilities,
3) at least five years of work experience,
4) active knowledge of at least one world language.
The Assistant to the Rector for general legal affairs must have completed a specialisation following a higher education law degree (pre-Bologna), a university law degree (pre-Bologna) or a 1st and 2nd cycle study programme in law or long non-structured masters study programme in law.
The term of the Assistant to the Rector is bound to the Rector’s term of office.
The Rector can dismiss the Assistant prior to the expiry of their term of office.
The Assistant to the Rector is an executive with whom a contract of employment for a fixed period of time shall be concluded.
Article 40
If the position of the Rector is terminated before the expiry of the term for which he was elected, the University Senate appoints one of the Vice Rectors to conduct the activities of the Rector until the election of a new Rector. With the election of a new Rector, the previous positions of Vice Rectors are terminated.
Article 41
The consultative bodies of the Rector are the Rector’s college and the college of the Deans.
The Rector’s college consists of the Rector, the Vice Rectors, the President of the Administrative Board, the General Secretary of the University and the Rector’s assistants, and the college of the Deans consists of the Rector, the Vice Rectors, the Deans of the Members and the President of the Student Council.
Article 42
Six months before the expiry of the Rector’s term of office, the University Senate shall adopt a decision on the commencement of the proceedings for the election of a new Rector and appoint the electoral commission.
The Senates of the Members nominate candidates within 30 days of the commencement of the proceedings.
The electoral commission announces the list of candidates within 7 days from the expiry of the deadline for the nomination of candidates.
The elections shall take place at all Members simultaneously. The candidate receiving the votes of the majority of those entitled to vote is elected.
Article 43
If none of the candidates receives the required majority, a second round of elections is held.
If several candidates receive the same highest or second highest number of votes in the first round of elections, the candidates with the same number of votes to be included in the re-vote shall be determined by a lot by the election commission.
Persons eligible to vote in the first round of elections vote for the two candidates who won the most votes in the first round.
The candidate who receives the majority of valid votes shall be elected Rector.
If both candidates receive the same number of votes, the Rector shall be determined by a lot carried out by the election commission.
The lot shall be performed at an extraordinary session of the University Senate.
Article 44
The Senate is the highest academic body of the University.
The teaching staff of the Members who are full-time employees of the University and students may be elected as members of the Senate (the Senators). A teacher of a medicinal clinical subject who is not a full-time employee of the University may also be elected as a member of the University Senate.
Students of the first year of undergraduate studies may not be elected as a student member of the Senate.
The Rector is a member of the Senate by virtue of his position.
Article 45
The term of office for the members of the Senate is four years for the teaching staff and two years for the students. A member of the Senate is eligible for re-election.
Article 46
The decision on the execution of elections of the University Senate members is issued by the Rector.
The Senate of each Member elects one representative in the University Senate within 30 days of the adoption of the decision on the execution of elections.
The Student Council of the University elects, in the period listed in the previous paragraph, as many representatives of the students as are needed to form one fifth of the members of the Senate.
Article 47
The University Senate:
1) helps in shaping the national programme of higher education and the national programme of research and development,
2) formulates the development strategy of the University and recommends to the Founder the adoption of appropriate measures for its fulfilment,
3) gives its assent to the annual action plan and the development programme of the University,
4) adopts, together with the Administrative Board, the Statutes of the University,
5) decides upon the admission of a new University Member, upon the termination of University membership and upon other changes in the status of Members,
6) adopts the general acts of the University in the areas of educational, artistic, research and development work of the University,
7) sets the conditions for the formation of higher education programmes,
8) confirms the unified information and library plan of the University,
9) gives its assent to the topics of doctoral dissertations,
10) adopts study programmes upon the proposal of the Senate of a Member,
11) appoints the members of the Postgraduate Studies Programme Council upon the proposal of a Member,
12) adopts the common basis for the verification and assessment of knowledge in higher education,
13) determines the content and form of the registers and documentation kept in higher education for students,
14) gives its opinion on the initiatives to establish institutions of higher education,
15) gives its opinion on the initiatives to transform professional schools of higher education into faculties,
16) adopts the rules and procedures concerning the elections into the titles of teachers, researchers and associates,
17) appoints the members of the commissions and working bodies of the University Senate,
18) adopts the rules for the recognition of important works of art in the elections of teachers of artistic disciplines,
19) integrates and coordinates the research work of the University Members,
20) gives its assent to the rules for quality assessment and adopts guidelines for the improvement of scientific research, artistic and pedagogical work of the Members,
21) once a year adopts the self-evaluative report,
22) prepares and adopts the elements of the rules to assess the pedagogical qualifications of the teaching staff,
23) conducts, upon the proposal of the Senate of a Member, the elections into the titles of full professor and senior researcher.
24) gives the University Members, through the Habilitation Commission, its assent before the first election into a title or before an election into a higher title for the teaching and scientific staff, except for the full professors and senior researchers,
25) decides on the appeal of a candidate against a decision of the Senate of a Member on the election into a title,
26) decides on the appeal against a decision of the Senate of a Member in the proceedings of recognising education conducted abroad for the purposes of continuing the education,
27) decides on the granting of an honorary doctorate, the title of “Professor Emeritus” and the title of “the Honorary Senator of the University of Ljubljana”,
28) adopts the study calendar,
29) conducts the second-round elections of the Rector,
30) confirms the candidates for the Vice Rectors,
31) appoints the commission and decides upon the recognition of education conducted abroad for the purposes of continuing the education in the event of interdisciplinary study programmes or programmes not conducted by any of the Members,
32) deliberates and decides upon the opinions of the University Student Council from the areas of its competence,
33) conducts other duties if so determined by law, these Statutes or another general act of the University.
Article 48
The University Senate addresses and decides upon the issues in its competence at sessions.
The quorum of the University Senate is constituted if two thirds of its members are present at a session.
A decision is adopted if supported by the majority of members present, unless otherwise stipulated in these Statutes.
Two thirds of the votes of all members of the Senate are required for the adoption of the Statutes.
The voting at the Senate sessions is public, unless otherwise stipulated in these Statutes.
Article 49
Before adopting a general act or a decision that will imply a greater expenditure of the financial resources, the Senate must acquire the assent of the Administrative Board.
Article 50
The sessions of the Senate are convened and chaired by the Rector.
The Rector convenes a session of the Senate as required or at the request of a Member. The convening of a session of the Senate may also be proposed by the Administrative Board of the University or the University Student Council.
Minutes of the session are kept and signed by the Rector and the General Secretary of the University.
a. Working Bodies of the University Senate
Article 51
The Senate has the following commissions:
1) for undergraduate studies,
2) for masters studies,
3) for doctoral studies,
4) for research and development work,
5) the habilitation commission,
6) for the development of the information system,
7) for the development of the library system,
8) for interuniversity and international cooperation,
9) for student complaints,
10) for socio-economic issues of students,
11) for the Prešeren awards and commendations of students,
12) the statutory commission,
13) for the conferral of honorary titles and awards,
14) for quality,
15) for the conferral of commendations of important works of art,
16) for innovation,
17) the commission for students with special needs.
The University Senate may establish other commissions and working bodies if required.
The formation and the number of the members of a commission or a working body, its tasks and powers as well as the term of its members shall be determined by the Senate with the decision on establishment, unless otherwise stipulated in these Statutes.
Article 52
The members of a commission or a working body shall elect the president among themselves.
The quorum of the commissions or working bodies is constituted if the majority of their members are present at a session. A decision is adopted if supported by the majority of members present.
b. Habilitation Commission
Article 53
The habilitation commission proposes to the University Senate the election into the title of full professor or senior researcher.
The habilitation commission gives its assent to the Member before the first election into a title or the election into a higher title for the teachers and scientific employees, except for full professors and senior researchers.
Article 54
The habilitation commission bases its decision on the rules for the elections into the titles of teachers, researchers and associates in all the disciplines that form part of the study, research or artistic activity at the University.
The rules for the elections into the titles of teachers, researchers and associates are determined with a special act adopted by the University Senate.
Article 55
The habilitation commission has 13 members.
The academies of arts, biotechnology, medicine and veterinary sciences each have one representative, and social sciences, humanities, natural sciences and technology each have two representatives in the commission.
A student representative appointed by the University Student Council is also a member of the habilitation commission.
The members of the habilitation commission are elected by the University Senate for a period of two years from among the candidates proposed by the Senates of the Members and the University Student Council.
A member of the habilitation commission must be a full members that satisfies the conditions for the election into the University Senate.
The members of the habilitation commission elect the president and the vice president at the first session.
Article 56
The habilitation commission conducts its work at sessions.
The quorum of the habilitation commission is constituted if two thirds of all its members are present.
C. Administrative Board of the University
Article 57
The Administrative Board is a managing body that decides primarily on the matters of economic nature and ensures an smooth functioning of the University.
The Administrative Board has the classification commission and may establish other commissions and working bodies as required.
Article 58
The Administrative Board has nine members, as follows:
1) three representatives of the employees conducting higher education activities (teachers, researchers and associates),
2) one representative of other employees working at the University,
3) one representative of the students,
4) one representative of the employers and
5) three representatives of the Founder.
The Rector and Vice Rectors may not be elected into the Administrative Board of the University.
Article 59
The Administrative Board:
1) adopts, together with the Senate, the University Statutes,
2) adopts general acts that govern the management of the University, its pecuniary operations and employment relations,
3) adopts, upon a preliminary assent of the University Senate, the annual work programme and the programme of the development of the university, and monitors their implementation,
4) adopts the financial plan, the annual report and the business report,
5) adopts the rules to delimitate the assets acquired from public and other funds as well as the rules to distinguish the expenses due to the execution of public services and to other activities,
6) decides on the matters of economic and pecuniary nature and ensures an smooth functioning of the University,
7) gives a preliminary assent at the admission of a new Member to the University,
8) gives to the Founder and to the Rector proposals and opinions on specific issues,
9) adopts the basic framework for job classification,
10) adopts, upon the proposal of Members, decisions on tuition and study contributions,
11) adopts decisions on managing the University assets,
12) adopts the standing orders for its operation,
13) adopts other decisions relating to the management of the University.
Article 60
The term of office for members of the Administrative Board is four years, and two years for the student representative.
Article 61
The members of the Administrative Board on behalf of the employees conducting higher education activities is elected by the electorate into which each Member elects one member who is not also a member of the University Senate.
From the list of candidates for the members of the Administrative Board from among the teachers, researchers and associates, the three candidates receiving most votes are elected. From the list of other employees of the University, the candidate with the most votes is elected.
In the event that several candidates have obtained the same number of votes, the elections are repeated for these candidates.
The member of the Administrative Board from among the students is appointed by the University Student Council pursuant to a procedure set by the standing orders of the University Student Council. A student of the first year of undergraduate studies may not be elected as a member of the Administrative Board.
The representatives of the Founder are appointed by the Government of the Republic of Slovenia, and the representative of the employers is chosen by the University through open tender in cooperation with the Founder from among the candidates proposed by the Chamber of Commerce of Slovenia, the Chamber of Craft of Slovenia, the Association of Employers of Slovenia, the Association of Employers in Craft Activities of Slovenia, the Managers' Association of Slovenia and the Government of the Republic of Slovenia.
The procedure of electing the Administrative Board is set by a special regulation.
The Administrative Board is constituted if more than half of its members are appointed or elected. The first session of the new Administrative Board is convened by the Rector.
The Administrative Board of the University performs its duties until a new Administrative Board is constituted.
Article 62
The Administrative Board has a president and a vice president. They are elected from among the members of the Administrative Board in such a way that the president is elected from among the representatives of the employees conducting higher education activities and the vice president from among the representatives of the Founder or vice versa.
Article 63
The Administrative Board conducts its work at sessions convened by the president.
The quorum of the Administrative Board is constituted if the majority of its members are present.
A decision is adopted if supported by the majority of the members present.
The majority of all members is required to adopt the Statutes and other general acts.
Article 64
The Administrative Board operates pursuant to standing orders adopted at its first session.
D. Student Council of the University
Article 65
The University Student Council is a body of the students of the University.
The Student Council consists of the presidents and vice presidents of the student councils of the University Members.
Article 66
The members of the Student Council elect from among themselves the president and two vice presidents at its first session.
The Student Council may at the time of electing the president and the vice presidents also elect their deputies.
Article 67
The Student Council discusses and gives the competent bodies of the University its opinion on the University Statutes and on all matters relating to the rights and obligations of students. The
University Student Council forms its opinion on the candidates for the Rector of the University and elects the members of the bodies of University, and proposes the candidates for their working bodies from among students.
Article 68
The Student Council conducts its work at sessions convened by the president of the Council.
The quorum of the Student Council is constituted if the majority of its members are present.
A decision is adopted if supported by the majority of the members present.
Minutes of the sessions are kept and signed by the president.
2. Bodies of the Member
A. Dean
Article 69
The Dean leads and represents the Member.
The Dean is also the managing body of the Member when the latter operates within the activities under Article 16 of these Statutes.
The Dean is the academic chair of the Member and conducts tasks on the grounds of law, the ordinance on the establishment of the university, these Statutes and the powers of the Rector transferred by the latter to the Dean.
The Dean is responsible for the legality of the Member’s activities.
Article 70
The Dean is appointed by the Rector for a term of two or four years upon the proposal by the Senate of the Member from among its teaching members that satisfy the conditions for election into the University Senate.
The Dean is eligible for re-election.
The Rector may remove the Dean prior to the expiry of the latter’s term of office on the grounds of a reasoned decision by the Senate of the Member, adopted with a two-third majority of all the members of the Member’s Senate.
The Member shall determine the term of office and the manner of voting of the Member’s Senate for the election of a Dean in its own regulations.
Article 71
In implementing the national programme of higher education, the national programme of research and development and artistic work, the Dean:
1) coordinates the educational, scientific research and artistic work,
2) follows, assesses and ensures the quality of the Member, the study programmes, the scientific research, artistic and academic work as well as the preparation of the annual quality report (self-evaluation of the Member),
3) ensures, in accordance with his powers, the legality of the Member’s activities,
4) decides on the actions in the area of the pecuniary operations of the Member necessary for a smooth and proper implementation of the adopted programmes from the national programme of higher education,
5) reports, at least once a year, on the work to the Senate of the Member and to the Rector,
6) convenes and chairs the sessions of the Member’s Senate,
7) decides on matters in the area of employment relations of the Member’s employees, except for the matters which fall with explicit competence of the Rector (i.e., the conclusion and termination of an employment relation, transfers from one Member to another and the assent to supplementary work),
8) proposes to the Member’s Senate the candidate for the Vice Dean,
9) decides, at first instance, on the Member’s student applications in study matters, unless otherwise stipulated in these Statutes,
10) conducts other duties in accordance with these Statutes and the general acts of the University.
The Dean decides on the employment relations of the Member’s employees performing the activities under Article 16 of these Statutes.
Article 72
The Member has one or more Vice Deans. The number, the term of office, the manner of appointment and area of responsibility of the Vice Deans shall be set by the Member by a regulation.
The Dean determines with a written authorisation the Vice Dean to replace him for the time of his absence.
Article 73
The procedure for the appointment of the Dean shall commence six months before the expiry of his term of office.
If the Member’s Senate does not propose a candidate until the expiry of the term of office, the Dean is appointed by the Rector from among the teaching members of the Member who satisfy the conditions for election into the University Senate.
B. Senate of the Member
Article 74
The Senate is the highest academic body of the Member.
The Senate consists of the teaching members of the Member who are full-time employees and of the students. A teacher of a clinical subject who is not a full-time employee of the University may also be a member of the Senate. If the Member so determines in its regulations, research employees may also be members of the Senate.
The Senate shall have at least nine members. The number of the Senate’s members shall be determined by the Member in its regulations in such a way that all scientific and artistic disciplines and academic areas of the Member are equally represented in the Senate.
The formation of the Senate and its term of office shall be set by the Member in its regulations, ensuring that at least one fifth of the members of the Senate come from among the students.
Article 75
The members of the Senate from among the students are elected by the Member’s Student Council.
The manner of electing the members of the Senate from among the students is determined by a regulation adopted by the University Student Council.
Article 76
The sessions of the Senate are convened and chaired by the Dean.
Article 77
The Member’s Senate deliberates and decides on academic matters in the areas of research and innovation, the artistic and the pedagogical work of the Member, and proposes to the University Senate the adoption of appropriate decisions.
The Senate above all:
1) adopts the regulations of the Member,
2) adopts the draft study programmes leading to a university degree, graduate qualifications and for advancement,
3) adopts the draft study programmes for postgraduate studies,
4) proposes to the Rector the appointment of a Dean,
5) appoints, in the proceedings of election into the title of a university teacher, scientific researcher and university associate, the rapporteurs on the qualifications of the candidate,
6) elects the university teachers, scientific researchers and university associates into the title, except for the full professor and senior researcher,
7) adopts the annual work programme of the Member,
8) appoints the commission to evaluate the suitability of the topic of a doctoral dissertation and the qualifications of the candidate for the achievement of a doctorate of science and proposes to the University Senate the confirmation of the topic of the doctoral dissertation,
9) appoints the rapporteurs for the evaluation and the commission for the defence of a submitted doctoral dissertation,
10) determines the manner of accepting and evaluating the masters theses,
11) appoints the mentor or co-mentor to a postgraduate student,
12) appoints the commission for and decides on the recognition of education conducted abroad for the purposes of continuing the education,
13) appoints the commissions and working groups of the Member’s Senate,
14) conclusively decides, at second instance, on student complaints in study matters when the complaints are filed against a decision of a Member’s body at first instance,
15) forms proposals for the University commendations,
16) deliberates and decides on the opinions of the Member’s Student Council within its competence,
17) ensures the monitoring of the quality of educational, scientific research and artistic work and adopts the self-evaluative report,
18) conducts other duties as stipulated by law, these Statutes or other general acts.
The Member determines the manner of conducting the work of the Senate in a regulation.
a. Working Groups of the Senate of the Member
Article 78
The Member’s Senate has a commission for study matters and a commission for research and development or artistic activities.
The Senate may, by regulations or a decision, form additional commissions and working groups as required.
C. Academic Assembly
Article 79
The Academic Assembly of the Member consists of all the teachers, researchers and associates.
Student representatives also participate in the work of the Academic Assembly and their number can not be lower than one fifth of all the member of the Academic Assembly.
The student representatives are elected by the Student Council. The manner of electing the student representatives that participate in the Academic Council is determined by a special regulation adopted by the University Student Council.
Article 80
The Academic Assembly reviews the reports of the Dean on the work of the Member and gives proposals and initiatives to the Senate. The students participate in the deliberation and the adoption of decisions.
The Academic Assembly elects the members of the Member’s Senate and proposes to the Senate the candidates for the Dean, with the voting right reserved to the members of the Academic Council who are full-time employees and to teachers, research employees and clinical subjects employees.
The Academic Assembly shall be convened at least once a year.
Article 81
If the Academic Assembly, formed in accordance with the first paragraph of Article 79, has more than two hundred members, it is formed in such a way that individual groups have a proportionate number of representatives.
In the event envisaged in the previous paragraph, the Member determines the formation of the Academic Assembly by regulations in such a way that the Academic Assembly has at least one hundred and at most two hundred members.
D. Administrative Board of the Member
Article 82
The Member may have an Administrative Board if it determines so by a regulation.
The Administrative Board of the Member decides on managing the resources obtained by the activities under Article 16 and ensures smooth pecuniary operations of the Member when it conducts legal transactions in its own name and on its own behalf.
The Administrative Board of the University may transfer to the Administrative Board of the Member certain powers from its competence.
Article 83
The number and the elections of the members of the Administrative Board, its management and the manner of deliberation are determined by the Member in regulations.
E. Student Council of the Member
Article 84
The Student Council of a Member is a body of the Member’s students.
The Student Council has at least nine members, elected from among themselves by the students of the Member.
Article 85
The members of the Student Council shall elect the president and the vice president as well as their deputies at the first session.
Article 86
The Student Council conducts its work at sessions convened by the president of the Council.
The quorum of the Student Council is constituted if the majority of its members are present.
A decision is adopted if supported by a majority of the members present.
Minutes of the sessions are kept and signed by the president.
Article 87
The Student Council of the Member deliberates on all the matters concerning the rights and obligations of students.
The Student Council gives its opinion on the pedagogical qualifications in the proceedings of election into the titles of teachers and employees.
The Student Council of the Members form opinions of the Member’s students for the University Student Council and elects the members of the working groups and bodies of the Member from among the students whenever so stipulated by the Member’s regulations.
The Student Council of the Member may form an opinion on the candidates for the Dean.
Article 88
The term of the members of the Student Council is one year.
A member of the Student Council is eligible for re-election.
VII. EDUCATIONAL WORK, RESEARCH AND DEVELOPMENT AND ARTISTIC WORK OF THE UNIVERSITY
Article 89
The studies at the University are conducted within the framework of the national programme of higher education in accordance with the study programmes adopted by the Senates of the University Members with the assent of the University Senate.
The assent of the University Senate is also required when a degree programme does not form part of the national programme of higher education but the certificate of its successful completion has the character of an authentic instrument.
Article 90
The studies are conducted as regular or part-time studies.
Article 91
The studies are organised as part-time studies when this is permitted by the staff and premise conditions of the Member implementing the programme and if the nature of the studies allows for a part of the studies to be conducted without the personal attendance of the student without damaging its quality.
The member conducting a study programme as part-time studies is obliged to organise for the students of the part-time studies the modalities of pedagogical activity (lectures, consultation, exercises, colloquia, etc.) in accordance with the valid study programme. In this event, the specially organised part of the pedagogical activity must encompass at least 30 percent of the extent of pedagogical activity for the students in the regular studies.
Distance learning is a form of part-time studies.
Article 92
Part-time studies must be equal to regular studies in content and difficulty level.
If special conditions are required for admission to exam or for the defence of a diploma thesis within the framework of the regular studies, they also apply to the part-time studies in the same field of study.
A student of part-time undergraduate studies may, upon the conditions prescribed by the Member by a regulation, transfer from part-time to regular studies. A student of regular undergraduate studies may, upon the conditions prescribed by the Member by a regulation, transfer from regular to part-time studies.
1. Study Programmes
A. Study Programmes Leading to a Qualification
Article 93
There are undergraduate and postgraduate study programmes leading to a qualification attested by a diploma of the University. They are grouped in three levels:
a) first level
- professional study programmes of higher education,
- university study programmes,
b) second level
- masters study programmes,
c) third level
- doctoral study programmes.
The study programmes of the first level are undergraduate study programmes and the study programmes of the second and third levels are postgraduate study programmes.
Article 94
The study programme leading to a qualification attested by a diploma of the University shall contain:
1) general information on the programme (name, level, type, duration),
2) the elaboration of the basic aims of the programme, that is, the general and subject-specific competences achieved through the programme,
3) data on international comparability of the programme,
4) data on international cooperation of the institution of higher education,
5) the curriculum with a credit evaluation of the study obligations according to the European credit transfer system (hereinafter: ECTS) and the stipulation of the share of electives in the study programme,
6) enrolment conditions and selection criteria in the event of limited enrolment,
7) rules for the recognition of knowledge and skills obtained prior to the enrolment in the programme,
8) evaluation methods,
9) the conditions for the completion of the studies,
10) the conditions for the completion of the individual parts of the programme if contained therein,
11) the professional title, formed in accordance with the law.
The study programme may determine that certain study obligations may be performed at another Member of the University.
The studies of the first and second level may be conducted in parts as set out by the programme.
2. Study Obligations and the Duration of Studies
Article 95
Study obligations in the study programmes are evaluated with credit points according to ECTS. Each year of the study programme contains 60 credit points.
a. Undergraduate Studies
Article 96
The professional study programmes of higher education and the university study programmes encompass between 180 and 240 credit points and last from three to four years in duration.
The duration of studies under the study programmes that offer education for the professions regulated in the directives of the European Union must be compliant with those directives.
Article 97
Whoever successfully completes the undergraduate studies obtains the professional title in accordance with the law and the study programme.
Whoever successfully completes two-subject undergraduate studies obtains two or more professional titles or a compound professional title.
b. Postgraduate Studies
Article 98
The masters study programmes encompass between 60 and 120 credit points and last one to two years in duration, but in such a way that together with the first level study programme of the same professional field they last five years in duration.
With a masters study programme that encompasses 60 credit points, the students who have completed their first level studies evaluated as 180 credit points and who satisfy the enrolment conditions must be given opportunity to perform additional obligations evaluated as 60 credit points in order to obtain within their masters studies the 120 credit points required for the completion of the masters study programme.
Article 99
The doctoral study programmes encompass 180 credit points and last three years in duration.
The organised forms of study under the doctoral study programme encompass at least 60 credit points.
The curriculum of the doctoral study programme may set the substantive areas and the obligations evaluated in credit points that may be allotted to the study and research programme of the individual student (the group forms of study work, the group or individual research work).
Article 100
Postgraduate studies are conducted by the faculties and academies of arts.
The masters study programmes may also be conducted by the professional schools of higher education, namely:
- in cooperation with a faculty or academy of arts or
- if the act of establishment provides and the accreditation procedure establishes that it has ensured appropriate university teachers, researchers and associates and that it satisfies the conditions for the performance of research and development or artistic work.
The interdisciplinary postgraduate studies are coordinated by the programme council in accordance with a regulation adopted by the University Senate.
Article 101
If, after the completion of doctoral studies, the commission for the evaluation of the dissertation establishes that it is not appropriate for the level of difficulty of a doctoral dissertation, the Senate of the Member conducting the doctoral studies may decide that the submitted dissertation be evaluated as a masters thesis.
c. Recognition of Important Works of Art
Article 101.a
Coordination of the doctoral studies in terms of concepts, quality and content is performed by the Doctoral School.
The Doctoral School is led by a Head appointed by the Rector from among the university teachers.
Doctoral studies are carried out by the Members.
Article 102
The recognition of important works of art is the highest artistic title awarded by the University for the purposes of election into the title of teachers and employees in artistic fields.
The recognition of important works of art is awarded in accordance with a regulation adopted by the University Senate.
B. Study Programmes for Advancement
Article 103
Study programmes for advancement are a form of lifelong learning and are intended above all for the advancement, supplementation, deepening and modernisation of knowledge.
Study programmes for advancement encompass a minimum of 10 and a maximum of 60 credit points.
A candidate who has completed at least the first level of studies (a diploma of undergraduate studies) may enrol into a study programme for advancement.
Article 104
The study programme for advancement contains:
- general information on the programme (name, type, druation),
- the elaboration of the basic aims of the programme, that is, the general and subject-specific competences achieved through the programme,
- the curriculum with a credit evaluation of the study obligations according to the ECTS and the stipulation of the share of electives in the study programme,
- enrolment conditions and selection criteria in the event of limited enrolment,
- rules for the recognition of knowledge and skills obtained prior to the enrolment in the programme,
- evaluation methods,
- the conditions for advancement through the programme,
- the manner of the programme implementation,
- the conditions for the completion of the studies.
Article 105
The candidate who has completed all the obligations contained in the study programme for advancement is issued with a certificate that is signed by the Dean and the Rector and serves as an authentic instrument.
a. Diplomas and Certificates of Advancement Achieved
Article 106
After the completion of the study obligations, the University issues the student with a diploma that is an authentic instrument.
The form and the procedure of issuing the diploma and the certificate are determined in a special regulation.
A “diploma supplement” is an integral part of the diploma document.
Article 107
The diploma contains the name of the Member at which the studies were conducted, the study programme, the level of education and the professional title awarded.
The diploma has a running number, the date of issue, the University seal and the signatures of the Rector of the University and the Dean of the Member at which the studies were conducted.
A diploma supplement is issued is Slovene and English on a form prescribed by the minister responsible for higher education.
Article 108
The Member may conduct the study programme for advancement and other forms of permanent professional advancement that were adopted by the Senate of the Member and to which assent was given by the University Senate.
The candidate who has completed all the obligations under such a programme is issued with a certificate that is signed by the Dean and the Rector and serves as an authentic instrument.
C. Other Forms of Education
Article 109
In addition to the programmes leading to a qualification and for advancement, the Member organises various forms of informal learning, such as courses, summer schools, training programmes, etc., if this does not hinder the execution of the study programmes leading to a qualification.
The programme of education under the first paragraph is adopted by the Senate of the Member.
A certificate signed by the Dean may be issued on a successfully completed education under the first paragraph.
Education under the first paragraph may be conducted by several Members simultaneously or may be organised at the University level. If the form of education from the first paragraph is organised by the University, the decision on its establishment and its programme is adopted by the University Senate.
3. Language of Instruction
Article 110
Slovene is the language of instruction at the University.
The following may be conducted in a foreign language:
- the study programmes of foreign languages,
- parts of study programmes if visiting higher education teachers from abroad are participating in their execution or if a larger number of foreign students are enrolled in them,
- study programmes if these programmes at the institution of higher education are also conducted in Slovene,
- common study programmes that are implemented by the University of Ljubljana in conjunction with a university from abroad on the basis of a special contract or agreement.
A decision on the studies in a foreign language is adopted by the Senate of the Member which must take into consideration the language aptitude of the students and of the lecturer.
Article 111
The diploma and masters theses and the doctoral dissertations at the University of Ljubljana are written in Slovene.
Exceptionally, a candidate may write the diploma or masters thesis or a doctoral dissertation in English if it concerns studies that are conducted in a foreign language in accordance with the third indent of the previous Article or if there are justified reasons therefor (a foreign mentor or a member of the commission, the possibility of publication in monograph form at a foreign
publishing house, etc.). A masters thesis or a doctoral dissertation may be written in another foreign language within the framework of masters or doctoral studies of the foreign language.
The language of a doctoral dissertation written within the framework of a common doctoral study programme that the University of Ljubljana is conducting in conjunction with a foreign university on the basis of a cooperation agreement is determined with the agreement on cooperation between the universities.
A doctoral dissertation in a foreign language may only be submitted together with an exhaustive summary in Slovene that must employ the appropriate Slovene professional terminology from the scientific field of the dissertation.
4. Study Year
Article 112
The study year commences on 1 October and ends on 30 September, with the organised pedagogical part (lectures, exercises, seminars) of the studies normally taking place from 1 October to 5 June at the latest (altogether 30 weeks).
Article 113
The weekly time commitment under the programme of undergraduate studies is 20 to 30 hours of lectures, seminars and exercises.
If a particular study subject is chosen by five or fewer candidates, the studies may be conducted in the form of individual consultations.
If a study programme includes practical training, the entire burden of the student may not surpass 40 hours a week and 42 weeks in a year.
5. Study Calendar
Article 114
The study calendar for the following study year is adopted by the University Senate by the end of May of the current year at the latest.
The study calendar sets out the arrangement of the organised pedagogical work (lectures, exercises, seminars) and the exam terms.
6. Enrolment
A. Conditions for Enrolment in Undergraduate Studies
Article 115
The undergraduate studies may be enrolled in by whoever has successfully passed the secondary school examination (matura).
The studies under a programme leading to a university degree in an individual professional field may also be enrolled in by whoever has passed an occupational secondary school examination under an appropriate programme to obtain a secondary school occupational degree from the same professional field and an exam in one of the regular secondary school examination subjects. In such an event, the conditions for enrolment in a university programme with an occupational secondary school examination shall be set out in the study programme.
The professional studies of higher education may be enrolled in by whoever has successfully passed the secondary school examination, an occupational secondary school examination or the final examination.
A study programme that requires special talents or psychophysical capabilities may determine additional conditions for enrolment.
Article 116
Under the conditions set by the study programme, an academy of arts may exceptionally enrol a candidate that shows outstanding aptitude for the studies but has not passed the secondary school examination, an occupational secondary school examination or the final examination under an appropriate programme leading to an appropriate professional degree.
B. Conditions for Enrolment in Postgraduate Studies
a. Masters Studies
Article 117
The masters study programme may be enrolled in by whoever has completed:
- a study programme at the first level in the appropriate professional field, which is determined by the masters study programme,
- a study programme at the first level in another professional field, if before enrolment study obligations of between 10 and 60 credit points that are essential for the continuation of the studies and are determined by the study programme are performed.
The candidate may perform the obligations from the second indent of the previous paragraph during the studies at the first level, in the programmes for advancement or by passing differential exams before enrolment in the masters study programme.
Article 118
The masters study programme may also set out special talents or psychophysical capabilities or appropriate work experience as conditions for enrolment.
Article 119
The number of enrolment places for postgraduate studies is adopted by the University Senate upon the proposal of the Member at the annual announcement of postgraduate studies at least four months before the commencement of the studies.
b. Doctoral Studies
Article 120
The doctoral study programme may be enrolled in by whoever has completed:
- a study programme at the second level,
- a study programme that is regulated by a European Union directive and is evaluated at 300 credit points,
- at least a four-year undergraduate study programme in an appropriate study field and has shown obvious achievements in research or professional work that may be evaluated with 60 credit points.
C. Recognition of Education Obtained Abroad in Enrolment
Article 121
The conditions for enrolment in courses leading to a qualification and in study programmes for advancement are also satisfied by whoever has completed an equivalent education abroad.
The equivalence of education is determined in the procedure of the recognition of education conducted abroad for the purpose of continuing education.
The procedure is led by authorised persons of the Members or the Rectorate.
In terms of content, the Senate of the relevant Member decides on the recognition of education obtained abroad for continuing education in the 2nd or 3rd cycle or in a higher year of study of the 1st cycle, while the University Vice Rector for Study Matters decides on the recognition of education for enrolment in the first year of an undergraduate study programme.
The University keeps records of all requests for the recognition of education and of issued resolutions and decisions in these procedures in accordance with the law.
The Members keep records of all requests and decisions that are decided on within their competencies.
The equivalence of education is also demonstrated with a decision on recognition issued under the previous regulations.
Appeals against decisions of the Senate of a Member or the Vice Rector for Study Matters in procedures for recognising foreign education shall be considered by the University Senate.
Article 122
Six months prior to the commencement of a study year, the University shall publish an announcement of enrolment in the initial years of the undergraduate study programmes conducted by the Members.
Four months prior to the commencement of a study year, the University shall publish an announcement of enrolment in the initial years of the study programmes of postgraduate studies (the masters and doctoral studies) conducted by the Members.
Article 123
The announcement must be made in accordance with the valid study programmes and must contain:
• name and address of the University and of the Member conducting the programme as well as the place of implementation,
• title of the study programme,
• duration of the studies,
• conditions for enrolment,
• the anticipated number of student placements,
• information on tuition,
• procedure and deadlines for the application to the programme and for the execution of enrolment as stipulated by the minister responsible for higher education,
• criteria for the limitation of enrolment.
E. Limitation of Enrolment
Article 124
The University may upon a proposal by the Member and under the conditions determined by law limit, with the assent of the Government of RS, the enrolment into the study programmes if the number of applications for enrolment significantly exceeds the number of the advertised placements or its capacities (staff, premises and other capacities).
In the event of a limitation, the selection of the candidates for enrolment into the professional study programmes of higher education or university study programmes shall take into consideration the overall result at the secondary school examination, professional secondary school examination or the final exam as well as the overall study performance in the third and fourth year of secondary school, and may take into consideration the performance in individual subjects of the secondary school examination, occupational secondary school examination or the final exam as determined by the study programme as well as individual subjects in the third and fourth years of secondary school or the results of a test of artistic aptitude or the psychophysical capabilities. The balance between these criteria is set by the Senate of the Member.
In the selection of candidates for enrolment into the masters study programmes, the criteria for selection shall be the performance in the first level studies (the average grade, the grading of the diploma thesis) and may also be the grades in individual subjects or subject areas determined by the study programme or an elective examination determined by the study programme.
In the selection of candidates for enrolment into the doctoral study programmes, the criteria for selection shall be the performance in the second level studies (the average grade, the grading of the masters thesis) and may also be the grade in an elective subject determined by the study programme or in the test of artistic aptitude or the psychophysical capabilities.
F. Complaints against the Rejection of Enrolment
Article 125
A candidate who has not been included in the list of candidates admitted to the first year of the undergraduate programme in the first period of the selection proceedings may file a complaint within three weeks of the last day set for informing the candidate with the selection proceedings results, determined in the annual announcement of enrolment.
A commission for the complaints of candidates at enrolment in the University shall decide on the complaint.
The commission shall be appointed by the Rector and presided by the Vice Rector responsible for study matters. The decision of the commission is final.
Article 126
A candidate that has not been included in the list of candidates admitted to the first year of masters or doctoral studies may file a complaint with the competent commission of the Member conducting the studies within eight days of having received such a notice.
In the event of multidisciplinary or common studies, the commission of the University Senate for student complaints shall address the complaint.
The decision of the commission is final.
Article 127
The forms of the study process are: lectures, seminars, exercises (laboratory, seminar, field or auditory exercises, etc.), seminar papers and diploma theses, mandatory practice, visitation, performances and other forms determined by the study programme.
The mandatory forms of the study process are determined by the study programme and the examination regulations of the Member.
If the study programme prescribes a final written paper, students shall submit them in paper or electronic formats.
When submitting the final paper, the student shall confirm in writing that the final paper is the result of their independent work and that the printed copy is identical to the electronic, and that they transfer – free of charge, non-exclusively and without restrictions in terms of time and space – the right to store the copyrighted work in electronic format, to reproduce it and to make it publicly available online via the Repository of the University of Ljubljana.
The University Senate shall determine the conditions for temporarily withholding the publication of a final paper on the internet.
Article 128
The forms of knowledge evaluation are: exams, colloquia, seminar papers and exercise assignments, performances and presentations of artistic or other works.
a. Exams
Article 129
The exam is a regular form of knowledge evaluation. The exam may be conducted for an individual subject or for several subjects simultaneously (the collective exams).
The exam tests the knowledge of the subject matter that is set for each subject by the study plan.
Exams are: oral, written or written and oral.
If so determined by the study programme, the exam also encompasses a practical part.
Article 130
The exam is evaluated by an individual examiner or an exam commission.
The exam is conducted before a commission when so determined by these Statutes or by the study programme.
The examiner or a member of the commission may only be a teacher with a valid habilitation.
b. Diploma Exams
Article 131
Diploma exam is a final exam that the student must pass when so determined by the study programme.
The coverage, subject matter and the manner of conducting the diploma exam are set by the study programme.
c. The Manner of Conducting Exams
Article 132
An oral exam is conducted in the form of a personal conversation of the examiner with the candidate.
Oral exams are public.
The grade of an oral exam is declared on the day of conducting the exam.
Article 133
A written exam is conducted in the form of a supervised written assignment. A written exam shall last at least one and at most four study hours [of 45 minutes each].
A list of the candidates with the exam grades shall be published in compliance with the legislation on data protection and at the latest on the seventh workday after conducting the exam.
The candidate has the right of inspection of his verified and evaluated written assignment, from which the grading of answers to individual questions must be evident.
Article 134
An exam is conducted as a written and oral exam in the form of a supervised written assignment and a personal conversation with the examiner. A successful completion of the written part of the exam is a condition for admission to the oral part of the exam.
The oral and the written part of the exam form a whole that may be evaluated with a single grade or with two separate grades.
Article 135
If an exam is conducted as a written and oral exam, the assignment of the oral exams is announced together with the results of the written part of the exam. The oral part of the exam must commence at the latest on the seventh workday after the written part of the exam is conducted, and the candidates who have successfully passed the written part of the exam must have the oral part at the latest within two weeks of the commencement of the oral part of the exam.
The exam regulations of the Member may determine conditions under which the examiner and the candidate may consensually determine the date of conducting the oral part of the exam.
Article 136
A collective exam may encompass at most three subjects.
A collective exam is conducted on the same day for all the collective subjects.
In accordance with the study programme, a collective exam may be evaluated with a collective grade or with separate grades for individual subjects that form part of the exam.
A collective exam is successfully completed when the candidate has successfully completed the exams in all the subjects of the collective exam.
d. Conditions for Admission to Exam
Article 137
A student may take an exam in an individual subject after the completion of the lectures in this subject if he shows that he has fulfilled all the requirements set for this subject by the study programme.
e. Evaluation of Exams
Article 138
The outcome of an exam is evaluated with the following grades:
- 10 - (excellent: exceptional results with negligible faults),
- 9 - (very good: outstanding knowledge but showing some faults),
- 8 - (very good: solid results),
- 7 - (good: good knowledge but showing some major faults),
- 6 - (adequate: knowledge meeting minimum criteria),
- 5 - 1 - (inadequate: knowledge not meeting minimum criteria).
A candidate successfully completes an exam if he/she receives a grade between adequate (6) and excellent (10).
Performance at exams in doctoral studies can also be evaluated with the following grades:
- failed
- passed
- passed with distinction.
The specific methods of assessing performance in exams in doctoral studies are set out in the respective doctoral study programmes.
Article 139
Exams are conducted during exam periods.
There are regular and extraordinary exam periods.
Article 140
The regular exam terms are the winter, the spring and the fall exam term.
The regular exam periods are determined each year by the action plan of the Member within the framework of exam terms as set by the University Senate in the study calendar.
Exam periods must be assigned so that at least three exam periods are envisioned for each subject in a study year from the completion of the lectures in the subject until the deadline for enrolment into the next year of the studies.
If an exam may only be conducted once a year due to the nature of the subject or if conducting the exam implies extraordinary material expenses or depends on the participation of third parties, the study programme may determine that the exam shall be carried out only once in a study year.
Article 141
Extraordinary exam periods are exam periods outside exam terms. In an extraordinary exam period, exams may be taken by the finishing year students, the students of part-time studies and the candidates without the status of a student. Exceptionally, an exam may also be taken by a student of the regular studies who has completed the lectures in the subject of the exam upon an agreement with the examiner.
Notwithstanding the provision of the first paragraph of this Article, an exam may be taken in an extraordinary exam period and upon an agreement with the examiner by a regular student who has the status of a student-sportsman, the status of a student-renowned artist or the status of a student with special needs.
The manner of determining the extraordinary exam periods is determined by the exam regulations of the Member.
Article 142
Exams are assigned to individual days in accordance with the exam regulations of the Member.
The assignment must take into consideration that the student is not required to pass more than one exam on the same day.
The assignment of exams is binding both on the students and on the examiners.
Article 143
Exams in the postgraduate studies are conducted in periods that are not necessarily related to the exam terms. Their broad framework is determined by the Member’s regulations.
If not otherwise stipulated in the Member’s regulations, a student of postgraduate studies may take an exam on the day consensually determined by the examiner and the candidate.
g. Signing up for and Withdrawing from an Exam
Article 144
The signing up for and the withdrawing from an Exam is regulated by the Members in their exam regulations.
The deadline to sign up for an exam may not be longer than six weeks or shorter than three days before the commencement of the exam period.
If the student is unable to take an exam due to a force majeure and does not withdraw from the exam in time, he is held to have withdrawn from the exam in time.
h. Early Taking of Exams
Article 145
The Dean may allow for an early taking of an exam upon a student’s request if justified reasons therefor exist (a departure for studies or study practice abroad, hospitalisation within the study cycle, birth, an active participation at a scientific or cultural event or a top sporting competition, etc.) and if the Dean determines that such a permission is warranted by the previous study results of the applicant.
i. Complaint against a Grade
Article 146
The examiner must allow students to inspect their written exams within one week after the publication of the results.
The date, time and location of where the exams will be available for inspection are announced together with the written exam results.
A student who believes they have been unjustly evaluated in an exam may file a complaint against the exam grade with the Dean the following workday after the end of the oral exam or within three workdays after the date the written exam is made available for inspection.
On the first workday after having received the complaint, the Dean appoints a three-member commission that may not be headed by the examiner against whose grade the candidate has complained.
If the complaint is filed against a grade in an oral exam, the commission examines and evaluates the candidate anew on the first workday after its appointment.
If the complaint is filed against a grade in a written exam, the commission examines and re-evaluates the written assignment of the candidate on the first workday after its appointment.
When the exam consists of a written and oral part, the candidate may only file a complaint against the grade of the written or oral part of the exam.
There is no appeal against the decision of the commission.
Article 147
A student who has not successfully completed an exam may retake the exam. Unless otherwise stipulated in these Statutes, the student may retake the exam four times. Repeating the exam on the grounds of a successful complaint against the exam grade is not counted as retaking the exam.
It is possible to retake an exam in the same exam term but more than 14 days must pass between an unsuccessful taking of an exam and its retaking.
Article 148
The commission for study matters of the Member or another body determined by the exam regulations of the Member may grant the student upon his request the permission to take an exam for the sixth time.
If a student has re-enrolled in the same year of the studies, he is held to be taking an individual exam for the first time when he undertakes the exam for the first time after the reenrolment, regardless whether he has taken the exam or not during his first enrolment.
Article 149
The student takes the exam for the fourth, fifth and sixth time in front of a commission that consists of at least two members.
The student must cover the costs of taking these exams according to the valid price list.
k. Other Forms of Knowledge Evaluation
Article 150
The provisions of these Statutes on exams apply mutatis mutandis to the other forms of knowledge evaluation unless otherwise provided by the exam regulations of a Member.
B. Advancement into a Higher Year and Reenrolment
Article 151
A student may enrol in a higher year if by the end of a study year he has completed all the requirements set by the study programme for enrolment into a higher year.
Article 152
A student who has not completed all the requirements set by the study programme for enrolment into a higher year may once in the course of the studies repeat a year if he has satisfied the conditions for reenrolment set by the study programme.
Article 153
Exceptionally, a student may also enrol in a higher year if he has not completed all the requirements set by the study programme for enrolment into a higher year in the event of justified reasons therefor, such as: motherhood, extended illness, exceptional family or social circumstances, a recognised status of a person with special needs, active participation at top scientific, cultural or sport events or active participation in the bodies of the University.
The commission on study matters of the Member or another body determined by the Member’s regulations decides on enrolment under the previous paragraph.
a. Accelerated Advancement
Article 154
A student that shows outstanding study results in the process of the studies is given an option of an accelerated advancement if this is possible in the study process concerned.
Such a decision is adopted by the Senate of the Member upon a request of the candidate and a reasoned opinion by the commission on study matters or another body determined by the Member’s regulations.
The decision determines the manner of accelerated advancement.
b. Continuation of Studies Following a Suspension
Article 155
A suspension of studies is counted from the day that the student has lost the student status.
It is not counted as a suspension of studies if a student has completed all the exams and other obligations determined by the study programme prior to the loss of the student status but has not yet submitted the diploma thesis, provided that no more than two years have passed since the loss of student status.
Article 156
If a student suspends the studies for a period of less than two years, he can continue and complete the studies under the same study programme that was valid at the time of enrolment.
Article 157
If more than two years have passed since the student suspended the studies, he must submit a request for the continuation of studies to a commission on study matters of the Member or another body determined by the Member’s regulations.
If the study programme has been changed during the suspension of studies, the body from the previous paragraph determines for the student the differential examination or other additional requirements as a condition of continuing the studies.
If in the course of a longer suspension of studies, the progress of the field has made the knowledge required at an exam before the suspension of studies inappropriate, the body of the Member from the first paragraph may in addition to differential requirements determine that the student must again perform certain exams or other obligations that have already been performed before the suspension of studies.
C. Finishing Year
Article 158
After the conclusion of the final semester of the undergraduate studies, the student is granted a period of twelve months as the finishing year.
The finishing year may be prolonged for the justified reasons under the first paragraph of Article 153 for at most one year.
D. Diploma Thesis
Article 159
The study programme may determine that the student must prepare a diploma thesis at the end of the studies.
The diploma thesis may take the form of a written paper or another produced work, a performance, a presentation, etc.
Article 160
The diploma thesis must be the result of the candidate’s independent work. The diploma thesis may also be the result of the work of several candidates, provided that the contribution of an individual candidate is clearly discernible therefrom and that this contribution in itself satisfies the quantity and quality demands of a diploma thesis.
Article 161
The diploma thesis may be accepted and evaluated once the student has completed the other study obligations stipulated by the study programme.
Article 162
The procedure of assigning, preparing, defending and evaluating the diploma thesis shall be determined by the Senate of the Member.
E. Masters Thesis
Article 163
The student in the masters studies must prepare a master thesis at the end of the studies if so determined by the study programme.
The candidate must demonstrate with the thesis the command of the field that the topic of the thesis pertains to as well as the research and development work method.
The masters thesis may also be the result of the work of several candidates or a research group, provided that the contribution of an individual candidate is clearly discernible therefrom and that this contribution in itself satisfies the quantity and quality demands of a masters thesis.
Article 164
The masters title is revoked if it is established that the masters thesis is not the work of a candidate’s own creativity and work.
The provisions of these Statutes concerning the revocation of a doctorate apply mutatis mutandis to the revocation of a masters title, with the decision-making authority resting with the Senate of the Member upon the proposal of the Dean.
F. Doctoral Dissertation
Article 165
The doctoral dissertation is a written work that signifies an independent and original contribution to the scientific field that the topic of the dissertation pertains to.
Article 166
The candidate wishing to obtain a doctorate of science must submit to the Member of the University that covers the field in which he wishes to obtain the doctorate of science:
1) application with the biographical information, a proposal of the topic and a disposition of the doctoral dissertation;
2) the documentation on fulfilling the conditions for application;
3) a list of scientific and other professional works or creations.
Article 167
The Senate of the Member shall appoint within 30 days a three-member commission that will establish whether the candidate meets the conditions for obtaining the doctorate of science and evaluates the suitability of the proposed topic.
Within the following two months thereafter, the commission prepares a report and submits it to the Senate of the Member, which then deliberates on the report at its first subsequent session. If the commission report is positive, the commission proposes a mentor to monitor the candidate’s work in preparing the dissertation.
A person with the title of a university teacher or a researcher of science in the field of the doctoral dissertation topic may be appointed as a mentor in the preparation of the doctoral dissertation. The mentor is appointed by the Senate of the Member upon the proposal of the commission.
After having addressed the positive report of the commission, the Senate of the Member transmits the proposal of the doctoral dissertation topic along with the materials and its opinion to the University Senate. Prior to the University Senate dealing with the matter, the materials are
considered by the commission for the doctoral studies that may be authorised by the Senate to issue assent to the proposed doctoral dissertation topic.
The University Senate must decide on the proposal within three months.
Article 168
The commission for the doctoral studies may request from the candidate to supplement or amend the dissertation topic or from the Member to propose an alternative mentor with a set time limit.
Article 169
The candidate for the acquisition of a doctorate of science must submit to the University Member a completed doctoral dissertation within four years of the day that the dissertation topic has been accepted.
The candidate that cannot submit the doctoral dissertation within the time limit set in the first paragraph of this Article may request a time extension. The request is decided on by the Senate of the Member which may extend the deadline for the preparation of the doctoral dissertation at most for a year.
If the candidate does not submit the doctoral dissertation within the time limit set in the first paragraph on this Article and does not request a time extension before the expiry of the deadline, it is to be held that the candidate has withdrawn from the approved topic and that the topic is freely available.
Article 170
At its first session after the submission of a completed doctoral dissertation, the Senate of the Member shall appoint at least three rapporteurs to evaluate the dissertation from among the teachers and researchers of science holding the doctorate of science in the scientific field in which the candidate wishes to obtain the doctorate of science.
One of the rapporteurs shall normally be from another Member or from another university.
Article 171
Within three months of appointment, the rapporteur for the evaluation of the dissertation must review the dissertation, render a written report on the evaluation of the dissertation and submit it along with the proposal to the Senate of the Member.
Based upon the submitted reports, the Senate of the Member shall accept or reject the doctoral dissertation or return it to the candidate to be amended or supplemented, setting an appropriate time limit therefor. The rapporteur shall review the supplemented or amended dissertation again and submit a new report thereon. If the candidate fails to correct the dissertation in the set time period, the dissertation is rejected.
A rejected doctoral dissertation may not be resubmitted by the candidate.
Article 172
If the doctoral dissertation is favourably evaluated and accepted, the Senate of the Member appoints a commission for the defence.
Normally, no more than one month may pass between the acceptance and the defence of a thesis.
Article 173
Minutes are taken on the defence of the dissertation. The minutes list all the questions put to the candidate.
With a successful defence of the dissertation, the candidate obtains the scientific title of the “doctor of science”.
Article 174
Upon the proposal of the Member where the candidate has successfully defended the doctoral dissertation, the Rector performs the promotion for the doctor of science.
The promotion for the doctor of science shall be public and solemn. The procedure of the promotion is set by a special regulation.
Article 175
A diploma of the doctorate of science bears the name of the University of Ljubljana and the Member at which the doctorate has been completed. In the diploma, the first name and the family name of the doctoral candidate as well as the date and place of his birth are marked. The diploma of the doctorate of science also contains the title of the dissertation, the mentor, co-mentors if applicable and the date of the defence.
The diploma bears the date of the successfully performed defence of the dissertation and of the promotion. It is signed by the Rector and by the Dean of the Member at which the doctorate has been completed. The University seal is embossed in the diploma.
G. Revocation of the Doctorate
Article 176
The doctorate of science shall be revoked if it is established that the dissertation is not the result of the candidate’s own creativity and own accomplishments.
Article 177
Anyone can make the proposal to issue a decision on the revocation of a doctorate of science. A reasoned proposal shall be given in written form to the Senate of the Member at which the doctorate has been completed.
The proposal for the revocation of a doctorate of science is considered by the University Senate upon a proposal of the Senate of the Member.
The proposal from the first paragraph of this Article may also be made if the candidate who has successfully defended the doctoral dissertation has not yet been promoted but there are substantiated reasons to believe that the dissertation is not the result of the candidate’s own creativity. If such a proposal is made, the Rector postpones the promotion of the candidate. The promotion of the candidate may be postponed until the end of the proceedings establishing the originality of the dissertation.
Article 178
Upon the proposal from the previous Article, the Senate of the Member shall appoint two university teachers to give their opinion on the justification of the proposal. The Senate of the Member shall transmit the proposal of the commission along with the materials to the University Senate.
If the University Senate determines on the grounds of this opinion that enough reasons exist to initiate the procedure of revocation of a doctorate of science, it appoints a commission of three teachers or researchers of science to gather the evidence on the reasons for the doctorate to be revoked and to prepare separate reports thereon. The commission must interrogate the person concerned and give him an opportunity to make statements on the gathered evidence.
The members of the commission that have participated in the procedure to obtain the doctorate of science may not be members of the commission in the procedure of revocation of the doctorate of science, nor may they give opinions on the reasons for the revocation of the doctorate of science.
Article 179
The University Senate shall consider the reports of the members of the three-member commission at a special session. The candidate concerned shall be invited to this session and along with the invitation he shall be sent a transcript of the reports of the members of the commission. If the person concerned does not appear at the session, the matter is considered in his absence.
If the University Senate determines that the submitted and defended dissertation is not the result of the candidate’s own creativity, it shall make a decision to revoke the doctorate of science.
The revocation decision shall be published in the gazette of the University. At the same time, the validity of the issued diploma of the doctorate of science is revoked in the Official Gazette of the Republic of Slovenia.
Article 180
The University shall keep the evidence of the awarded and revoked doctorates of science.
H. Mobility between the Programmes
Article 181
A transfer between the programmes occurs when a student terminates his education in the study programme he has enrolled in and continues his education in a new study programme, in which a part or all of the study obligations that the student has already completed in the first study programme are recognised as having been completed.
Enrolment into the first year of a new study programme does not mean a transfer between the programmes, even though individual obligations that the student has completed in the first study programme shall be recognised. In such an event, the candidate must meet the requirements for enrolment into the first year in accordance with the law and the study programme.
Article 182
Mobility between the programmes is possible:
- between the study programmes leading to the same level of education (between the study programmes leading to a university degree or between the study programmes leading to a graduate qualification) and
- between the study programmes leading to a university degree and the programmes leading to a graduate qualification.
Article 183
The study programmes shall, in accordance with the criteria laid down by the Council of the Republic of Slovenia for Higher Education, set the conditions for the transfer between the study programmes of the same level and the conditions for the transfer from higher occupational study programmes to the university study programmes of the first level.
The transfer between the different study programmes leading to the same level of education is possible if at least half of the obligations that the candidate has completed in the first study programme can be recognised at enrolment into the new study programme.
The performance of the obligations under the first paragraph of this Article shall be determined by the Senate of the Member at which the candidate wishes to continue his education. The Senate may also set the candidate differential exams and other obligations.
Article 184
A transfer from a study programme leading to a graduate qualification to a study programme leading to a university degree is possible if it is envisioned in the study programme leading to a university degree that the candidate is enrolling in and if the candidate satisfies the conditions for enrolment into the first year of this programme.
Article 185
A transfer from a study programme leading to a university degree to a study programme leading to a graduate qualification is possible if the candidate satisfies the conditions for enrolment into the first year.
Article 186
A student wishing to continue his studies in another study programme shall submit the application at the institution of higher education at which he wishes to continue the studies. The application must be accompanied with documentary evidence on the completed obligations in the first study programme as well as on satisfying the conditions for enrolment into the study programme in which the candidate wishes to continue his studies.
Article 187
The Senate of the Member at which the applicant wishes to continue his studies decides on the application for the transfer.
It is possible to appeal the decision of the Senate of the Member to the University Senate. The appeal must be made by the candidate within eight days of having been notified of the rejection of the application for the transfer.
I. Mobility between the Universities
Article 188
A transfer between the universities occurs when a student terminates his education at the university he is enrolled in and continues his education at the University of Ljubljana.
Enrolment into the first study year at the University of Ljubljana does not mean a transfer between the universities, even though individual obligations that the student has completed in the university of his enrolment shall be recognised. In such an event, the candidate must meet the requirements for enrolment into the first year in accordance with the law and the study programme.
Article 189
For a transfer to occur, a candidate transferring to the University of Ljubljana must satisfy the conditions for enrolment into a higher study year according to the study programme of the university of his enrolment.
The Senate of the Member at which the candidate wishes to continue his studies shall determine possible differential exams and other obligations for enrolment of the candidate as well as the study year that he may enrol in.
J. Parallel Studies
Article 190
The parallel studies are the studies in separate programmes of the University. A student that successfully completes the obligations under all the study programmes shall obtain a separate diploma for each of the parallel study programmes.
A student may enrol in parallel into another study programme after he has successfully completed the first year of his studies, provided that he satisfies the conditions for enrolment.
Article 191
A student that wishes to undertake parallel studies shall accompany his application with a record of completed obligations for enrolment into a higher study year of the institution of higher education in which he is already enrolled and the assent of the competent body of this institution for the parallel studies.
The Members shall set the criteria for the selection in the event of limited enrolment in the parallel studies in their regulations.
K. Interdisciplinary Studies
Article 192
Upon the proposal of the Senates of the Members, the University Senate may adopt an interdisciplinary study programme of undergraduate and postgraduate studies that shall be carried out by several Members. In such an event, the University Senate shall appoint the programme council that shall coordinate the organisation and the implementation of the interdisciplinary study programme.
The organisational and technical duties of the interdisciplinary studies may be performed by the University or by one of the Members.
A student that successfully completes the obligations under the interdisciplinary study programme shall be awarded the degree and the professional title in accordance with the study programme.
L. Two-Subject Studies
Article 193
Members may organise two-subject studies.
Two-subject studies may be carried out by one or more Members according to a programme adopted by the Senates of the Members and confirmed by the University Senate.
Article 194
When two-subject studies are implemented by two or more Members, the study programmes shall determine the obligations of each of the Members that carry out the two-subject studies.
Article 195
After a successful completion of the obligations of the two-subject studies, a single diploma is awarded that bestows upon a student the professional titles with the mention of both areas of the studies.
M. Joint Study Programmes
Article 196
The joint study programmes are carried out by the University or its Member jointly with one or more universities or faculties from the Republic of Slovenia or abroad, in accordance with the criteria laid down by the Council of the Republic of Slovenia for Higher Education.
A student that completes all the obligations under the join study programme leading to a qualification shall be awarded a joint diploma listing all the providers from the first paragraph of this Article.
A joint diploma is an authentic instrument.
The content and the form of the joint diploma and the diploma supplement are set by the providers from the first paragraph of this Article.
N. Individual Studies
Article 197
Individual studies are a form of studies in which the organised pedagogical work (lectures, exercises, seminars) is substituted with individual consultations.
Individual studies are carried out if an announced programme of studies is not enrolled in by more than five students and if the Founder ensures the required resources therefor.
8. Research and Development Work
Article 198
The research and development work is a prerequisite for a quality implementation of the pedagogical work at the University and forms an indivisible whole with it.
Apart from the research and development work that is directly linked to the educational process and is an element of the national programme of higher education, the University also carries out through its Members the basic, development and applicable research work that is an element of the national programme of research and development or the research programmes of the European Union.
Through its Members, the University also carries out other research and development work as procured by third parties under public or private law.
Article 199
The research and development work at the University is carried out in accordance with the basic position and the strategy adopted by the University Senate.
Article 200
Teachers, researchers and associates are obligated to perform their research and development work within the University.
Upon a proposal by the Senate of a Member, the Rector may allow for an individual teacher, researcher or associate to perform part of the research work outside the University.
The University determines the obligations and rights that arise out of innovations created within the employment relation with an intellectual property regulation.
Article 201
Teachers, researchers and associates are obligated to provide information to the competent services of the University administration on their research and development work that is necessary for the continuous maintenance of the staff and other registers.
9. Consulting Work
Article 202
Teachers, researchers and associates that regularly and fully perform their pedagogical as well as research and development duties may perform consulting work.
The consulting work in the first paragraph of this Article signifies the giving of written and oral professional opinions and advice to clients outside the University.
Article 203
When undertaking a concrete consulting task, the teacher, researcher or associate must inform the Dean of it in writing.
10. Artistic Work
Article 204
Artistic work is a prerequisite for a quality implementation of the pedagogical work at the academies of arts of the University and is indivisibly linked to it.
Teachers at the academies of arts may also perform other artistic work, of which they must inform the Dean in writing.
VIII. UNIVERSITY TEACHERS, RESEARCHERS AND UNIVERSITY ASSOCIATES
Article 205
The pedagogical process of the University undergraduate and postgraduate studies may only be run by the university teachers with an appropriate title.
The programme of professional studies of higher education may in addition to the university teachers from the first paragraph of this Article also be run by the higher lecturers and lecturers.
In the pedagogical and research work, the retired teachers of the University with an appropriate title may also participate in accordance with the regulation in force and with the assent of the interested Member.
Article 206
University associates may also participate in the pedagogical process of the undergraduate studies.
The chair of a subject may in accordance with the needs of the study programme invite renowned practical experts without an appropriate title to participate in the discussion of particular problems or topics.
If the study programme envisages obligatory practice, experts without title who are full-time employees of the organisation at which the practice is conducted may also participate in its implementation.
1. Titles
Article 207
University teachers are:
full professor (professor ordinarius),
associate professor (professor extraordinarius),
assistant professor (docent) and
senior lecturers.
University teachers at the professional programmes of higher education are also:
higher lecturers and
lecturers.
Article 208
University associates are:
assistant,
bibliothecary,
professional counsellor,
higher professional associate,
professional associate and
teacher of skills.
Article 209
The research staff includes:
- researchers and
- research associates.
Researchers are:
- research counsellor,
- senior research fellow and
- research fellow.
The title of a research associate is assistant-researcher.
Article 210 (the second part is missing in the current translation)
The prerequisites for election to the titles of assistant professor, associate professor and full professor are a doctorate of science and attested pedagogical abilities.
The prerequisites for election to the titles of research counsellor, senior research fellow and research fellow is a doctorate of science.
The prerequisites for election to the title of university teacher of artistic disciplines are the completion of a study programme of at least the second level, recognised artistic works and attested pedagogical abilities.
The prerequisites for election to the title of a higher lecturer are the completion of a study programme of at least the second level and attested pedagogical abilities.
The prerequisites for election to the titles of lecturer or senior lecturer are the completion of a study programme of at least the second level or a study programme of the first level evaluated with at least 240 credit points and attested pedagogical abilities.
The prerequisites for election to the titles of university associate and research associate is the completion of a study programme of at least the second level.
To be elected to a title, the candidate must meet the conditions set out in the criteria adopted by the University Senate.
Article 211
Full professors and senior researchers are elected by the University Senate for unlimited duration.
Associate professors, assistant professors, higher lecturers, lecturers, research associates, higher research associates and senior lecturers are elected by the Senate of the Member for a period of five years.
Assistants are elected by the Senate of the Member for a period of three years.
Other university associates are elected by the Senate of the Member for unlimited duration.
Article 212
The period of election into the title does not include the time of maternity, paternity or parental leave and absence due to an illness that lasts more than a year.
Article 213
The procedure for election into the title of a university teacher, researcher or university associate shall commence upon the application of the candidate for the election into the title.
The candidate must file a written application at the Member covering the area for which he wishes to be habilitated. The application must be accompanied with a resume and bibliography.
Article 214
The Senate of the Member at which the procedure for election into the title of a university teacher, researcher or university associate is conducted shall within one month of the filing of the application for election into the title appoint three rapporteurs on the qualifications of the candidate and set a deadline for the preparation of their evaluation. The deadline may not be shorter than one month or longer than three months.
A teacher with the title of at least the same level as that into which the candidate is to be elected may be appointed as a rapporteur.
Each rapporteur must submit to the Member at which the procedure is conducted an evaluation from the first paragraph within the deadline set.
The content of the evaluation is official secrecy.
Article 215
In the event of a first election to the title or an election to a higher title, the Member shall submit all the materials to the habilitation commission together with the evaluations of the rapporteurs, the opinion of the Student Council and the results of a student poll on the pedagogical work of the candidate.
The habilitation commission shall decide on the application for election to the title within two months and communicate its decision to the Senate competent for the election.
If the habilitation commission determines that the opinions of two or more rapporteurs for the establishment of the professional qualifications of the candidate are negative, it decides that the conditions for the continuance of the procedure have not been met and accordingly notifies the Senate of the Member where the procedure for election to the title is being conducted.
The Senate of the Member adopts a declaratory decision on stopping the procedure.
In the event of a re-election, the Senate of the Member shall decide on the basis of the material from the first paragraph of this Article.
Article 216
The Senate of the Member shall decide on the election of the candidate into the title within one month of having received the assent of the habilitation commission.
If the habilitation commission has not given its assent, the Senate of the Member shall adopt within one month a decision that the election into the title is not possible.
Article 217
A candidate that has not been elected in the procedure for election into the title may not apply for election into the same title within one year of the day that his application has been denied.
A. Appeal in the Procedure for Election into the Title
a. Right to an Appeal
Article 217.a
In the event of a candidate who already holds the title of teacher at another university applying for a teacher’s position at the UL, the equivalence of their title to the title of teacher at the UL shall be determined through a special procedure prior to making a decision on the selection.
If it is necessary to determine the equivalence of the title of teacher, the candidate selection procedure can be extended for the period required to carry out the procedure for determining the relevant equivalence.
Article 217.b
In the procedure for determining the equivalence of the title of teacher acquired at another university, the equivalence of the quantitative and quality criteria based on which the candidate was granted the title of teacher at the other university is compared with the Criteria for Appointment to the Titles of University Teacher, Researcher and Associate.
In the procedure for determining the equivalence of the title of teacher acquired at a foreign university, the provisions of these Statutes on the appointment to a title shall apply mutatis mutandis.
Article 217.c
The procedure for determining the equivalence of the title of teacher acquired at another university shall be conducted by the Member that submitted the initiative to announce a vacancy for the position of teacher.
The procedure starts with a declaratory decision of the Dean stating that a candidate who has acquired the title of teacher at another university has applied for the vacant position.
The Senate of the Member conducting the procedure for determining the equivalence of the title of teacher shall invite the candidate to immediately present data on the procedure through which they were awarded the title of teacher, their biography and bibliography, as well as hard copies of their three most important works accessible in one of the world’s languages.
The Senate of the Member shall appoint three rapporteurs from among the UL teachers who shall each produce a report on the equivalence of the candidate’s title of teacher to the title of teacher at the University of Ljubljana within one month.
The Dean of the Member conducting the procedure shall submit the rapporteurs’ reports together with other materials to the UL habilitation commission.
Article 217.d
Following a consideration of the rapporteurs’ reports, the received materials and the publicly accessible data, the habilitation commission shall determine whether the candidate’s title of teacher is equivalent to the title of teacher at the UL and issue a positive or negative opinion regarding the matter.
If the habilitation commission issues a positive opinion, the Senate of the Member conducting the procedure shall adopt a declaratory decision stating that the candidate’s title of teacher is equivalent to the title of teacher at the UL.
If the habilitation commission issues a negative opinion, the Senate of the Member conducting the procedure shall adopt a declaratory decision stating that the candidate’s title of teacher is not equivalent to the title of teacher at the UL and that the candidate cannot be selected at the public call for applications for the position of teacher at the UL.
Article 217.e
If the candidate does not provide the requested data within one month of being invited to do so, and does not request an extension of the deadline, the Senate of the Member conducting the procedure shall adopt a decision on stopping the procedure for determining the equivalence of the title of teacher acquired at another university to the relevant title of teacher at the UL.
Article 218
The candidate may file an appeal with the University Senate within 15 days of the day that the decision denying his application for election into the title or deciding on his re-election into the same title was served on him.
b. Reasons for an Appeal
Article 219
The appeal may be filed for the following reasons:
1) if the provisions of the law or these Statutes on the procedure for election into the title have been violated,
2) if in the course of the procedure for election the facts relevant for the decision have been established incorrectly or incompletely.
c. Appellate Proceedings
Article 220
The appeal shall be filed at the Member that has conducted the procedure for the election into the title. The Member is obligated to transmit it to the University within seven days.
The University Senate shall appoint from among its members a rapporteur at the first session after having received the appeal.
The rapporteur shall prepare a report within 30 days and submit it to the University Senate.
d. Deciding on an Appeal
Article 221
The University Senate shall decide on the appeal at its first session after having received the report of the rapporteur.
If the report of the rapporteur indicates that the appeal has been filed late, the Rector shall refuse the appeal and notify the Senate thereof.
Article 222
The University Senate shall decide on the appeal in the non-public part of the session, following a consultation and voting.
The consideration of the appeal shall commence with the report of the rapporteur who presents the relevant decision to the Senate.
The University Senate may either reject or accept the appeal by annulling the disputed decision and returning the matter to the Member for consideration at the stage of the procedure where the violation occurred.
The Senate shall decide by a majority of the present members, whereby a Senate member may not abstain.
The decision of the University Senate is final.
Article 223
If a teacher, researcher or associate does not meet the conditions set for election into the title, the Senate competent for election shall commence the proceedings for revocation of the title.
Article 224
The procedure for revocation of the title due to not meeting the conditions set for election into the title shall be initiated if there are substantiated reasons to believe that in the procedure for election into the title the candidate has made false presentations that have materially affected his election into the title.
Article 225
In the procedure for revocation of the title, the provisions of these Statutes on the procedure for election of the title shall apply by analogy.
C. Termination of Employment Relations due to Loss of Title
Article 226
It is held that an employee who has not renewed the habilitation title that serves as a condition for the performance of the duties of the work position to which he has been assigned does not possess the capacity to perform his work.
The competent body is obligated to offer the employee from the previous paragraph a contract of employment for another work position for which he meets the conditions or, if such a work position does not exist, commence the proceedings for the termination of employment relations.
Article 227
In the event that the person concerned has filed a perfect application for election in due time but the procedure has not been completed until the expiry of the validity of the existing title, the validity of the existing title is prolonged until the final decision.
3. Visiting Teachers
Articles 228
A Member may incorporate teachers at foreign universities into its pedagogical, research and development or artistic work in order to conduct a lecture cycle or all lectures of an individual subject.
The visiting teacher may also be incorporated into the research work of the Member.
Article 229
The University shall invite a visiting teacher for collaboration in the event and for the duration of an absence of a teacher on his sabbatical and in other cases required by the pedagogical process.
Article 230
The visiting teacher may participate in the work of the bodies, commissions and working groups of the Member without the right to vote except when the decisions are made on issues directly concerning the subject or subject area of his work.
4. Sabbatical
Article 231
In six work years, a teacher has the leave of absence for at most twelve months for the purpose of dedicated personal advancement at home or abroad.
The absence of the teacher for his sabbatical may not hinder the conduct of the pedagogical process.
Resources for the implementation of the sabbatical shall be ensured by the financial plan of the Member.
In the period of the absence from the first paragraph of this Article, the university teacher is awarded a salary in the amount recognised for his work placement and the seniority supplement only if the Founder provides for the appropriate resources.
Article 232
The right to a sabbatical is decided upon by the Rector upon the proposal of the Dean and a written application by the candidate in accordance with the sabbatical regulation adopted by the Administrative Board.
The proposal of the Dean must contain information on the replacement in the period of the university teacher’s absence.
The written application for sabbatical must be filed one study year before the commencement of the planned absence and must contain the work plan for the time of the sabbatical.
5. Rights and Duties of Teachers, Researchers and Associates in the Pedagogical Work
Article 233
Through its Members, the University ensures within the framework of its material capabilities the material conditions for a smooth pedagogical and research and development work of the teachers, researchers and associates by providing for:
• rational investments in the maintenance and expansion of the existing premise capacities,
• the maintenance, procurement and renovation of the equipment for the research and pedagogical work,
• the procurement of professional literature and the periodicals and
• the development of information and library systems at the University.
Article 234
Teacher, researchers and associates are obligated in performing their work to:
• work based on the principles of humanism and the autonomy of the university, the liberty of scientific and artistic innovation and education,
• abide by the adopted acts of the University and the decisions of its bodies based on these acts,
• abide by the principles of the profession and scientific honesty and
• strengthen the reputation of the University.
Article 235
Teacher and associates are obligated in the work with students to consistently perform their pedagogical obligations, above all by:
1) preparing and conducting lectures, seminars, exercises and other forms of pedagogical work,
2) preparing the appropriate study materials for their subject,
3) regularly and faithfully mentor the diploma, masters and seminar papers and the research work of students,
4) weekly holding at least one hour of office hours for the students, provided that additional office hours are provided for each 250 students enrolled in their subjects and
5) ensuring an undisturbed examination in the announced exam periods.
Article 236
A teacher, researcher or associate that is a member of a University body or has been appointed as a rapporteur or a member of a commission to undertake an individual task is obligated to undertake the assignment and perform it faithfully and in the set time.
IX. STUDENTS
1. Status
Article 237
According to these Statutes, a student is a person enrolled in the University of Ljubljana.
The status of a student is demonstrated with a university student card. The content and the form of the student card are determined by a special regulation.
Article 238
Students with the status of a student-sportsman, the status of a student-renowned artist or the status of a student with special needs, or those who cannot perform their study obligations in time because of their extra-curricular activities, illness or defect, may exceptionally be awarded an extension of the student status.
The status of a student-sportsman is awarded to a student that submits a certificate of categorisation with the Olympic Committee of Slovenia on enrolment into the first or a higher year of studies.
The status of a student-renowned artist is awarded to a student with a decision of the Senate of the Member upon his proposal and based on submitted reviews published in the professional and daily press.
The status of a student with special needs is awarded to a student on the basis of the rules on students with special needs.
The Member determines the manner of performing the study obligations and the conditions for advancement into a higher study year for students from the second, third and fourth paragraphs of this Article in its regulations.
Article 238.a
(Status of a Student with Special Needs)
Students who require adjusted education conditions in order to engage effectively in the implementation of study programmes due to a long-term injury, disorder, deficit or disease can apply for the status of a student with special needs.
The status of a student with special needs and the necessary adjustments shall be decided on by the competent bodies of the Member whose study programme the student is enrolled in.
These adjustments relate to how the student’s obligations are to be performed and to the examination or knowledge demonstration methods, and may not lower the required standards for achieving knowledge.
The conditions, criteria, procedures and types of adjustments concerning the status of a student with special needs are set out in detail in the rules adopted by the University Senate. Pursuant to these rules, further arrangements can be made by the Members using their internal rules.
Article 239
A student loses the student status in accordance with the law.
The status of 3rd cycle student shall expire one year after the end of the last semester of the study programme.
In cases provided by law, the student status may be extended for legitimate reasons for a maximum of one year.
Legitimate reasons such as prolonged illness, exceptional family and social circumstances or the special status of the student shall be decided on by the commission for study matters of the Member in question or by another body appointed by the Member’s rules.
Students who give birth during their studies have the right to an extension of the student status of one year for each live-born child.
Article 240
The student status of a student is suspended for the duration of maternity, paternity or absence due to an illness that is longer than one year.
2. Rights and Duties of Students
Article 241
The student has rights and duties that arise from the law and these Statutes.
Article 242
A student that believes his rights to have been infringed has the right to complaint or appeal in accordance with these Statutes.
Article 243
Through their representatives, students have the right to participate in the work of the bodies of the University and the Members, to make initiatives, to give opinions and to adopt decisions in accordance with these Statutes.
Article 244
The student has a report book in paper or electronic format in which the study obligations and the grades of successfully passed exams are recorded.
Article 245
The University ensures the maintenance and rising of the quality level and regularly conducts the self-evaluation.
The criteria for the self-evaluation are adopted by the Rector with an assent of the Senate.
The self-evaluative report of the University is prepared by the quality commission of the Senate based on the self-evaluative reports adopted by the Senates of the Members.
The self-evaluative report is adopted by the University Senate once a year and submitted to the Council for the Evaluation of Higher Education.
XI. COMMENDATIONS OF THE UNIVERSITY
Article 246
The University awards the following commendations:
1) the title “honourable doctor of the University of Ljubljana”,
2) the title “honourable senator of the University of Ljubljana”,
3) the title “professor emeritus”,
4) a golden plaque of the University of Ljubljana,
5) a solemn certificate for young university teachers and associates,
6) a plaque “Pro universitate labacensi”,
7) the Prešeren award for students,
8) a solemn certificate for students.
Article 247
The regulation on the commendations of the University shall be adopted by the University Senate.
The regulation from the previous paragraph shall determine the number, the conditions, the procedure and the form of the commendations as well as the rights and status deriving from an individual commendation of the University of Ljubljana.
Article 248
The awarding of the commendations from Article 246 is decided:
• for the commendations under the headings 1) through 6) the University Senate upon the proposal of the commission for the awarding of the honorary titles and awards;
• for the commendations under the heading 7) the commission for the Prešeren award for students;
• for the commendations under the heading 8) the commission for the awarding of the honorary titles and awards upon the proposal of the Senates of the Members.
Article 249
The Member may provide for special commendations of the Member in its regulations.
XII. DISCIPLINARY RESPONSIBILITY OF THE STUDENTS
Article 250
The disciplinary responsibility of the students shall be regulated by a regulation adopted by the University Senate. Before the adoption of the regulation on the disciplinary responsibility of the students, the Senate must obtain the opinion of the University Student Council.
XIII. UNIVERSITY ADMINISTRATION
Article 251
The University has an administrative service for the execution of the administrative, professional and technical tasks in implementing the national programme of higher education as well as the research and development work.
The duties of the administration are carried out by the University Secretariat (the Office of the Rector) and the secretariats of the Members (the Offices of the Deans).
The secretariats of the Members may in addition to the duties from the previous paragraph also perform the duties under Article 16 of these Statutes¬.
The administration of the University is chaired by the General Secretary of the University who is also the head of the University Secretariat.
Article 252
The organisation of University services shall be determined with a regulation on internal organisation adopted by the Administrative Board of the University.
The job classification of the University administration shall be determined by the Rector upon the proposal of the General Secretary.
1. University Secretariat
Article 253
The University Secretariat performs the administrative, professional and technical tasks concerning the University as a whole in the following subject areas:
1) education, research and development and arts,
2) staff, legal functioning and general issues,
3) economic tasks (planning the development, managing the assets, financial and accounting tasks),
4) maintenance of joint databases, the organisation and coordination of the information activity of the University.
Article 253.a
The Internal Audit Service operating within the Secretariat is responsible for all the operations of the Members and the Rectorate (Administration).
Article 254
The tasks from the previous paragraph are managed and coordinated by the General Secretary.
Article 255
The General Secretary of the University is appointed by the Administrative Board of the University upon the proposal of the Rector and based on an open tender for a period of six years with the possibility of re-election.
The General Secretary of the University is an administrative officer with whom the University concludes an employment contract signed by the Rector.
Article 256
To be eligible for appointment as the General Secretary, a person must have:
- a specialisation following a higher education degree (pre-Bologna), a university degree (pre-Bologna) or a masters degree (Bologna system),
- proven management and organisational capabilities,
- at least five years of work experience in management positions,
- active knowledge of at least one world language.
Article 257 (amended, the current translations contains the second paragraph, which has been omitted in the consolidated version)
The General Secretary shall have assistants whose fields of work shall be set by the rules on internal organisation of the University.
Article 258
To be eligible for appointment as an assistant to the General Secretary, a person must have:
• a university degree in the appropriate field,
• proven managing and organisational capabilities,
• at least five years of work experience,
• active knowledge of at least one widely spoken foreign language.
Article 259
In the event of a longer absence of the General Secretary, they shall be substituted by an assistant with a written authorisation to that effect from the General Secretary.
2. Secretariat of the Member
Article 260
The Secretariat of the Member shall implement the administrative, professional and technical tasks from Article 253 of these Statutes within the Member.
The Secretariat of the Member shall also execute the administrative, financial and economic tasks in connection with the implementation of the activities of the Member under Article 16 of these Statutes.
Article 261
The Secretariat of the Member is managed by the Secretary of the Member.
The Secretary of the Member is appointed by the Dean upon a preliminary opinion of the General Secretary of the University based on an open tender.
The University shall conclude a contract of employment with the Secretary that is signed by the Dean. The contract may in addition to the basic salary of the Secretary, set by the acts that regulate the subject matter of the University employees’ salaries, also determine the manner and extent of payment for the performance of concrete duties of the Secretary of the Member in the implementation of the activities of the Member under Article 16 of these Statutes.
Article 262
To be eligible for appointment as the Secretary of the Member, a person must have:
1) a university degree, normally in the legal field,
2) proven managing and organisational capabilities,
3) at least five years of work experience,
4) active knowledge of at least one widely spoken foreign language.
XIV. PERSONAL DATA REGISTERS
1. Registers with Personal Data of Employees
Article 263
The University and the Members keep the following registers with personal data of employees:
1) the register of employees,
2) the register of salaries.
The register of employees is used to record the data for each employee in employment relation. It is kept from the day that the employment relation is concluded until the day that the employment relation is terminated. The employee must inform the employer of every change of information that has been entered into the register upon his statement or personal documentation within 15 days of the change having occurred unless the employer has been otherwise directly informed thereof.
The register of salaries is kept for each employee from the day that he enters into the employment relation until the day that his employment relation is terminated.
The registers from the headings 1) and 2) of the first paragraph of this Article shall contain: the name and surname of the employee (in the case of women also their maiden name), gender, date, place and municipality of birth, place of permanent and temporary residence or another place from which the employee comes to work, the single personal identification code, the fiscal account of the employee, the place of work, profession, education, professional qualifications for the performance of certain tasks or duties, the application for election into the title of a university teacher or university associate, the decision of the Senate on appointment of the commission for election into the title, the report of the commission, the assent of the Senate, the election decision, the period of election, the field of habilitation, the work position, the description of duties, tasks and responsibilities, the working hours of the employee in hours per week, whether he is employed for a definite or indefinite period of time, whether he is a part-time employee, whether he is a person with disabilities or a retired person, the name of the other employers at which he may be employed, the date of conclusion of the employment relation, the assent of the employer, the date of the termination of the employment relation, the reason for the termination of the employment relation.
The register from heading 2) also contains the information on the working hours of the employee and their utilisation, the weekly pedagogical commitments, the performed working hours per month, the annual leave and its utilisation, absence for professional education and advancement, the absence for a temporary incapacity for or withdrawal from work for which a salary compensation is received, the hours at work beyond full working hours, the information on the completed work and creditable periods, preliminary assent to supplementary work, assent to conclusion of a work contract, information on the determination of the salary or the honorarium, on the gross salary or the honorarium, on the salary paid out (the basic salary, work effectiveness, other) or honorarium, on the personal benefits paid out per purpose (the solidarity assistance, severance pay, anniversary award, annual leave reimbursement), salary compensation paid out per purpose achieved at the expense of other organisations or bodies, the date of last promotion and the number of promotions.
2. Registers with Personal Data of Students
Article 264
The Members of the University keep the following registers with personal data of students:
1) register of those applying for enrolment and of the enrolled students,
2) the personal file kept for each student from admittance to the studies to the completion of the studies or withdrawal from the University,
3) minutes of the exam that records signing up for an exam, the course of the exam and the grade achieved,
4) the register of documents issued on the completed education at individual levels.
The personal data of students from the registers listed are collected, processed, recorded and transmitted for the needs of the higher education activities of the institutions of higher education, state authorities, local community authorities, holders of public authority and student organisations, linked to the execution of students’ rights under special regulations.
In the preparation of statistical analyses, personal data may be used and published in accordance with the valid regulation of personal data protection.
XV. FINANCING OF THE UNIVERSITY
1. Sources
Article 265
The activity of the University concerning the programme of higher education and the national programme of research and development is financed from the budget of the Republic of Slovenia.
Other activities of the University are financed from other sources:
- tuitions and other study contributions,
- payments for services rendered,
- grants, inheritances and gifts and
- other sources.
Other (commercial) activities include educational, research and professional development activities, the funds for which are generated on the market through the sale of its services under competitive conditions.
If the University or a Member performs other (commercial) activities in the manner referred to in the third paragraph of this Article, they must keep separate accounting records for their commercial activities.
Article 266
The University may set tuitions for education in the undergraduate and postgraduate study programmes which are not or are only partly financed within the framework of the national programme of higher education.
B. Other Study Contributions
Article 267
The University may set contributions for the studies or other services if these are not or are only partly financed within the framework of the national programme, in particular for:
1) the costs of selection and enrolment procedure;
2) services that are part of the confirmed study programme (the costs of field work, professional excursions etc.);
3) habilitation of the candidates who are not in employment relations with the University;
4) recognition of degrees obtained abroad for the candidates who are not in employment relations with the University;
5) issuance of the certificates, duplicates, transcripts and copies from the documentation of the University;
6) the costs of the fourth and subsequent taking of an exam;
7) admission, differential and other exams;
8) other services envisioned by a decision adopted by the Administrative Board of the University.
Article 268
The amount of tuition and other study contributions shall be determined in light of the actual expenses in accordance with the valid regulation on tuitions and other contributions in higher education and with the decision of the Administrative Board of the University.
The act from the previous paragraph of this Article shall also determine the manner of charging for the tuitions and other study contributions.
Article 269
Tuitions and study contributions are the income of the Member that implements the programme for which the tuition is paid or performs the service for which the contribution is charged.
Article 270
The Administrative Board of the University may grant the student upon his request and upon the proposal of the commission for study matters of the Member for justified reasons a complete or partial waiver of the tuition and other study contributions or allow for payment in instalments, and simultaneously determines the source that this loss of income will be covered from.
2. Annual Plan of Financing
Article 271
Based on the annual action plan of the University, the Administrative Board of the University shall adopt the annual financial plan.
The annual action plan and the annual financial plan shall be adopted by the Administrative Board of the University based on the proposals of the Members and the University administration under the procedure and in the time set by the rules of procedure of the Administrative Board.
The Administrative Board shall adopt the annual action plan upon a preliminary assent of the University Senate.
Article 272
The Member shall adopt the annual financial plan based on the annual action plan that encompasses all its activities.
Article 273
The funding of the Members and the University Secretariat for the implementation of the national programme of higher education shall be determined based on the criteria adopted by the Administrative Board of the University pursuant to the provisions of the Decree on public financing of institutions of higher education and other institutional members of the universities from 2004 to 2008.
The funding for the national programme of research and development shall be received by the Members and the Secretariat in accordance with the provisions of the law governing the research and development activities.
Article 274
The University shall form the requests for the financing of its activities and transmit them to the minister responsible for the higher education and science in accordance with the valid legislation.
XVI. ASSETS OF THE UNIVERSITY AND MEMBERS
Article 275
The University or its Member may obtain assets from:
1) the budget of the Republic of Slovenia,
2) tuitions and other study contributions,
3) payments for services rendered,
4) donations, bequeaths and gifts,
5) other sources.
Article 276
The University is the owner of the assets it has obtained from public or other sources.
Article 277
The assets of the University are managed by the Administrative Board of the University with due diligence and in accordance with the valid legislation.
The Administrative Board decides on the actual beneficiary of the assets that were obtained by the University or a Member in accordance with the criteria in indent 5 of Article 59 of these Statutes.
Article 278
The University may dispose of or encumber real property or equipment of higher value obtained from public resources only with a preliminary assent of the Founder. Equipment of higher value is all equipment whose value is greater than the amount set for invitation to tender.
The resources acquired by the selling of assets from the first paragraph may be used for investments, investment maintenance and equipment.
Article 279
The Member independently manages the assets obtained from the activity under Article 16 of these Statutes and with the assets obtained with bequeaths or gifts.
The assets of the Member from the previous paragraph shall be managed by the Administrative Board of the Member in accordance with the valid legislation and due diligence.
The Member may dispose of or encumber real property or equipment of higher value only with a preliminary assent of the University.
Article 280
The University may within the framework of its activities and with the assent of the Founder establish an institution, corporation, trust or another legal person.
XVII. PROTECTION OF RIGHTS OF STUDENTS
Article 281
The student of the University has a right to appeal against the decisions that the bodies of the University or Members adopt on his rights, obligations and responsibilities.
If not otherwise stipulated in these Statutes, the student may file an appeal from the first pargarph of this Article within eight days of the day that the decision was served on him.
Article 282
If not otherwise stipulated in these Statutes, the appeal of the student from the previous Article is considered by the Senate of the Member when the matter concerns an appeal against the decision of a body of the Member at first instance and by the University commission for student appeals when the matter concerns an appeal against a decision of a University body.
The University commission for student appeals also decides in the cases of annulling or voiding a decision based on its supervisory rights and on the nullity of a decision that was issued on the student’s appeal by the Senate of the Member.
Article 283
The University commission for student appeals has five members, three from among the employees of the University and two from among the students. Each member has a deputy.
The members of the commission from the first paragraph and their deputies from among the employees are appointed by the University Senate, and the members of the commission from among the students and their deputies by the University Student Council.
The commission from the first paragraph operates according to rules of procedure adopted by the University Senate.
The University commission for student appeals shall decide on the appeal of the student within 30 days of the day that the appeal has been filed.
XVIII. AMENDMENT PROCEDURE FOR THESE STATUTES
Article 284
The proposal for amending these Statutes can be submitted by the Rector, at least 10 members of the University Senate or by the Senate of a Member.
If the Statutes must be amended to become compliant with the legal order, these amendments may also be proposed by the statutory commission.
Article 285
The proposer from the first paragraph of Article 284 shall submit a reasoned proposal for amendment to the statutory commission.
Following a discussion, the statutory commission forms an opinion on the proposed amendment and submits it to the University Senate together with a proposed procedure pursuant to Article 287 or 288.
Article 286
If the Senate decides to launch the procedure for amending the Statutes, the statutory commission shall consider the proposed amendment and formulate a draft text of the amendment in terms of legal and technical considerations.
Article 287
If the proposed amendments of the Statutes are minor or editorial, the statutory commission submits the draft text of the amendment to the Members who then provide their opinion.
The Members shall submit their comments in amendment form.
Members that do not submit any comments within 15 workdays shall be deemed to have no comments on the proposed amendments.
The statutory commission shall produce a draft text of the amendment on the basis of the received opinions and shall submit it for discussion and adoption to the Senate and the Administrative Board of the University.
The Senate and the Administrative Board of the University shall discuss and decide on the proposed amendment pursuant to Article 289 of these Statutes.
Article 288
If the proposed amendments of the Statutes are major, the statutory commission shall formulate a draft text of the amendment and submit it to the University Senate for consideration and confirmation.
The statutory commission shall submit the draft in the form adopted at the University Senate to the Members who can then submit their changes to the draft within the deadline set by the University Senate.
The statutory commission shall produce a proposal of the amendment text on the basis of the orientations of the University Senate and the changes received from the Members and submit it for adoption to the Senate and the Administrative Board of the University.
Article 289
The Senate and the Administrative Board of the University discuss and decide on any proposed amendments to these Statutes.
If several differing opinions form during the discussion, the University Senate can return the proposed amendment to the statutory commission for further consideration and to design another proposal of the amendment text.
Voting is held following a discussion and the receipt of the proposal of the amendment text.
Voting can be held regarding the whole amendment or the individual articles being amended.
This shall be decided by the Senate or the Administrative Board of the University prior to the vote by a majority of votes of the members.
The amendment of the Statutes shall be adopted if at least two thirds of all members of the University Senate and a majority of all members of the Administrative Board of the University vote for the same text of the amendment.
PRESIDENT OF THE ADMINISTRATIVE BOARD RECTOR
Prof. Dr. Janez Hribar Prof. Dr. Andreja Kocjančič