Young researchers

To begin employment as a young researcher, the candidate must apply for 2 different calls:

1. Call to tender for young researchers:
   • Register and submit application via https://studij.uni-lj.si/mr/english/mr_prva.asp  
   • Upload the relevant attachments to the application according to the instructions.
2. Call for enrollment in the doctoral study program:
   • Submit your application via the eVŠ portal at https://portal.evs.gov.si/prijava/?locale=sl.
   • Pay attention to the different deadlines for submitting applications for individual study programs!

Application to the call for enrollment in doctoral studies is not a condition for application to the call to tender for young researchers. However, application to the call is a condition for enrollment in doctoral studies. If you do not enroll in doctoral studies, and if you are selected as a young researcher, the University of Ljubljana will not be able to enter into the employment contract with you.

• If you completed your studies at the University of Ljubljana: The diploma has two A4 pages (or one A3 page) that include your personal information and your professional or scientific title. The diploma supplement is longer and includes information from your personal data to the signature of the authorized person (dean) and the stamp of the faculty or academy. You do not need to include the information on the higher education system in Slovenia (chapter 8) in the scanned document.
  
  
• If you completed your studies elsewhere: If you don't have a diploma certificate make sure the diploma supplement also includes the grades of all completed obligations in the completed study program and that it clearly shows the date of completion of your study program. You must also attach an official grading scale of your educational institution, which provides an explanation of grades (shows the value of each grade).

• Uncompleted studies / official document not yet issued at the University of Ljubljana: The student information system (Vis, Studis ...) allows you to generate an official certificate of all completed obligations yourself, which includes, in addition to grades, the stamp of the faculty / academy and the signature of the dean. If you cannot find your way around the system, contact your student office for assistance. A screenshot of your electronic index is not suitable!

If you do not yet have the official document with the supplement, attach a certificate of completion and a transcript of grades that you received in physical or electronic form.

• Uncompleted studies/ official document not yet issued elsewhere: attach an official document with all the grades you've acquired so far. If you finished your study and haven't received an official diploma certificate, make sure the date of completion is included in your transcript of grades.

Candidates who have completed or will complete their studies abroad must also attach an official grade scale of their educational institution, which provides an explanation of grades (shows the value of each grade).

Candidates can merge the document containing the grading scale with transcript of grades.

University of Ljubljana Prešeren Award / other equivalent awards: Under this item, upload the award specifically listed or other equivalents. Various certificates of participation in conferences belong under "Description of previous collaboration on research work".

Evidence of authorship or co-authorship: if you published anything in Slovenia, open Cobiss, enter your first and last name, leave the fields with the dates empty, and click "prepare statement". Save the statement as a pdf with a right-click and upload it to the system. If you published elsewhere, attach an article or file with link. 

Description of previous collaboration on research work: Combine your experiences, any certificates of participation in conferences, certificates that you have an article accepted for publication, etc. into one file.

The type of evidence you need to upload in the next step depends on the type of study program you select. You cannot correct the selection after submitting the application. If you selected completed study programme, but you haven't finished your studies yet (or vice versa), you must send a message from the same email address you provided in the application (you must also specify the mentor you are applying to) to doktorski.studij@uni-lj.si with a request to delete your application. You can then re-register and complete a new application.

From the same email address you provided in the application, send a message (you must also specify the mentor you are applying to) to doktorski.studij@uni-lj.si, specifying the attachment you want to be deleted. You will be notified of the attachment deletion via email, and then you can upload the correct file.

Requests for corrections to application data or attachments must be submitted in a timely manner, at least one business day before the application deadline.

In the case of multiple applications, you must register separately for each one. However, you must first submit one application before you can re-register with the same information. Mentors will be notified of all your applications.

No. The only condition is that no more than 4 years have passed since the completion of your education with which you are applying for the call (if you are applying for the call in 2024, the condition for application is a completed 2nd-level study program in the period from 1 January 2020 to today or you are still completing it). This period is extended if you were absent from work in the meantime due to parental leave insurance or were absent continuously for at least 6 months due to health problems. For more information, read the call to tender or contact doktorski.studij@uni-lj.si.

In accordance with Article 53 of the Criteria for Elections to the Titles of University Teachers, Researchers and Associates of the University of Ljubljana, in order to be elected to the title, a candidate must cumulatively meet the general (Article 54), general and special conditions (Article 81) and quantitative conditions (Article 82) for election to the title. The quantitative special condition for the first election to the title of Assistant and Assistant-Researcher is as follows:

"A candidate who has:

• completed the last study with an average grade of at least good (8), where the calculation of the average takes into account the grades of all passed exams, exercises and other assessed study obligations;
• achieved at least a good grade (8) for his or her final thesis, if this is a condition for completing the study."

Individual members of the University of Ljubljana may add additional special conditions to these minimum conditions for election to the title for election to the title in a particular habilitation field. You can contact the member of the University of Ljubljana who is responsible for the specific research field for a more precise answer to this question.

No. Only grades from the 2nd level (or the integrated single cycle program) are considered. When calculating the average, all accredited numerically graded obligations are taken into account - exams, exercises, final thesis. An obligation that is marked as "passed" in your index is not counted in the calculation.

As a young researcher, you will enter into a fixed-term employment contract with your employer (UL member) for 4 years, or 3 years if you enroll in the second year of doctoral studies upon commencement of employment as a young researcher. The salary of a young researcher is classified in the 36th pay grade (which currently represents approximately EUR 1,240 net), you have lunch and travel expenses reimbursed, and the UL member where you are employed also provides you with funds for research work and tuition fees for doctoral studies.

The first call for young researchers is published every year on March 15th (or the next working day if this day falls on a weekend) and is normally open for applications for 3-4 weeks. After the deadline for applications, mentors review the application documentation and conduct interviews (in person, by email or by phone) with candidates who meet all the requirements. Candidates are notified of their selection or non-selection usually by the end of May.

There are fewer vacancies available on all subsequent calls, so the processing of applications and notification of selection is also faster.

You can contact a mentor if you have any questions about the job description or research work. For the application process itself, prior contact is not necessary.